Sr Administrative Assistant
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Job Summary
Want to build a brighter bolder future and cultivate your career Join Ecolabs team and help create a world in which we all thrive.
Ecolab is seeking an experienced professional and dynamic Sr Administrative Assistant to join our team in Eagan MN. As a Sr Administrative Assistant youll be at the heart of a dynamic team supporting Research Development and Engineering (RD&E) executives and helping drive business success. Youll bring structure clarity and energy to every taskwhether its coordinating meetings managing calendars or supporting HR finance and customer-facing processes. This is your opportunity to grow your career while helping others thrive.
How Youll Make an Impact:
Proactively manage calendars (Microsoft Outlook) and schedule meetings for multiple executives including coordination of live / virtual meetings travel external advisors meetings and multi-participant sessions
Coordinate and prepare agendas correspondence presentations and reports with accuracy and attention to detail
Handle financial administration including processing departmental invoices expense reports and corporate card reconciliations; track and monitor payments through OnBase
Coordinate and oversee domestic and international travel logistics creating comprehensive itineraries and ensuring smooth execution of travel plans
Produce polished deliverables leveraging Microsoft Word PowerPoint and Excel
Maintain digital and physical records organize shared files and ensure compliance with file retention policies
Prioritize and manage multiple competing tasks to deliver high-quality results under tight deadlines
Provide general office and team support including supply management facilities requests onboarding / offboarding logistics and technology setup
Act as the first point of contact for internal and external stakeholders including senior leaders partners and external parties
Exercise sound judgment in managing priorities handling confidential information and making decisions
Work collaboratively with other administrative support roles both internal and external
Support ad hoc projects and initiatives as assigned
Position Details:
Location: This is a hybrid position (3 days in office 2 days remote) working in-person at Ecolabs Schuman Campus in Eagan MN.
Work Schedule: Monday-Friday 8am-5pm
What is Unique About This Role:
Youll support senior leadership in a fast-paced high-impact environment
Youll be a trusted partner in both day-to-day operations and strategic initiatives
Minimum Qualifications:
High school diploma or equivalent
4 years of administrative experience
Proficiency in Microsoft Office Suite (Outlook Teams Excel PowerPoint Word)
Immigration sponsorship is not available for this position
Preferred Qualifications:
Bachelors degree in business or a related field
3 years of experience as an Executive Assistant with at least 2 years supporting leaders within a Fortune 500 organization
Experience working in large complex organizations (10000 employees)
Excellent written and verbal communication skills with strong executive presence
Excellent calendar management and organizational skills
Demonstrated ability to anticipate needs prioritize effectively and problem solve
Polished grammar spelling and attention to detail
Strong customer focus professional demeanor and collaborative mindset
Flexibility and adaptability in a fast-paced dynamic environment
Proven ability to manage sensitive and confidential information with the highest integrity
Working knowledge of Workday and Concur application platforms
Working knowledge of SAP and / or OnBase invoice processes
Whats in it For You:
Starting on Day 1: Access to our comprehensive benefits package including medical dental vision matching 401K company-paid pension stock purchase plan paid parental leave select discounted childcare resources and more!
The opportunity to take on some of the worlds most meaningful challenges helping customers achieve clean water safe food and healthy environments
The ability to make an impact and shape your career with a company that is passionate about growth
The support of an organization that believes it is vital to include and engage diverse people perspectives and ideas to achieve our best
About Ecolab:
At Ecolab we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation our 48000 associates help deliver comprehensive science-based solutions data-driven insights and world-class service to advance food safety maintain clean and safe environments and optimize water and energy use and improve operational efficiencies and sustainability for customers in the food healthcare life sciences hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginners mindset continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.
Annual or Hourly Compensation Range
Benefits
Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.
If you are viewing this posting on a site other than our Ecolab Career website view our benefits at Customer Requirements Notice
To meet customer requirements and comply with local or state regulations applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process please visit the Recruiting Support link in the footer of each page of our career website.
Required Experience:
Senior IC
About Company
Ecolab is the global leader in water, hygiene and energy technologies and services. Every day, we help make the world cleaner, safer and healthier – protecting people and vital resources.
