Specialist Program Management Office

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Job Summary

The Specialist - Program Management Office provides disciplined project management contract compliance documentation and governance support for development and construction initiatives. The role partners with cross-functional teams to establish clear milestones integrated schedules decision-quality reporting and consistent execution practices across the project lifecycle. The Specialist maintains core PMO tools and records identifies risks and dependencies and supports project leaders in delivering scope schedule cost and business objectives.

This position is critical to effective portfolio execution. It requires a proactive highly organized professional who can coordinate across project leadership internal business functions and external service providers while maintaining accurate timely and audit-ready project information.

Job Description

• Coordinate project milestone tracking and align project schedules with approved scope objectives contractual commitments and governance requirements.
• Maintain integrated project information including schedules action logs risk and issue registers decision logs commercial trackers change records lessons learned and other required PMO artifacts.
• Partner with development engineering construction operations finance accounting supply chain legal and other support functions to identify interdependencies constraints and required decisions.
• Support schedule development and progress measurement including critical-path review alternate-scenario evaluation milestone variance analysis and recovery planning.
• Identify and document project risks issues assumptions and changes; coordinate owners mitigation plans target dates and escalation when needed.
• Monitor project scope and contract requirements including vendor and subcontractor schedule updates deliverables and potential changes in scope.
• Prepare concise accurate project status reports dashboards meeting materials and executive updates that highlight progress decisions risks and actions.
• Administer project collaboration sites and electronic records to promote version control accessibility consistent filing and document integrity.
• Support project governance forums including project updates stakeholder meetings commitment reviews stage-gate activities and lessons learned sessions.
• Maintain PMO standards templates and playbook requirements; provide guidance and training to project teams as processes evolve.
• Build effective working relationships with internal stakeholders suppliers consultants and contractors to reinforce accountability and timely execution.
• Promote continuous improvement by capturing lessons learned identifying process gaps and implementing practical improvements to tools reporting and workflows.

• High school diploma or equivalent and at least four years of project-related experience.
• At least two years of project controls project coordination scheduling or PMO experience; development construction infrastructure or power-generation experience is preferred.
• Proficiency with Microsoft Excel Word PowerPoint Teams SharePoint and other standard business applications.
• Working knowledge of project management principles schedule management risk and issue management change control document control and governance practices.
• Ability to organize complex information manage competing priorities and produce complete accurate work within established timelines.
• Ability to communicate complex matters clearly through concise written materials presentations and verbal updates.
• Demonstrated collaboration skills and the ability to establish effective working relationships across organizational levels and functional teams.
• Sound judgment and logic-based problem-solving skills with the ability to identify gaps clarify ownership and drive follow-through.
• Ability to influence action through preparation transparency relationship building and clear accountability.

• Experience supporting multiple projects or a portfolio in a matrixed organization.
• Experience with project scheduling tools reporting dashboards workflow automation or structured data management.
• Familiarity with RACI models stage-gate or playbook-based delivery executive governance and lessons learned facilitation.

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Job Family

Corp Dev & Planning

Company

Vistra Corporate Services Company

Locations

Irving Texas

Texas

It is the policy of the Company to comply with all employment laws and to afford equal employment opportunity to individuals in all aspects of employment including in selection for job opportunities without regard to race color religion sex sexual orientation gender identity pregnancy national origin age disability genetic information military service protected veteran status or any other consideration protected by federal state or local laws.

If you are an individual with a disability and need assistance submitting an application or would like to request an accommodation please email usmake a request.