Specialist Benefits

Job Category

FVTC Worksite

Hours Per Week

Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.

Job Description Summary

Job Description

• Administer employee and retiree benefit programs including health dental vision flexible spending accounts health savings accounts disability life insurance and voluntary benefits.
• Support administration of retirement programs including Wisconsin Retirement System (WRS) 403(b) and 457 plans by providing employee guidance coordinating administrative activities and supporting retirement-related communications and processes.
• Develop and deliver employee communications guides and training sessions to enhance understanding and engagement with benefits programs including retirement plan education and resources to support informed decision-making.
• Lead annual and ongoing benefits enrollment processes including timelines communications audits and accuracy checks in partnership with payroll IT and HR systems.

• Provide guidance consultation and backup support for leave programs including FMLA disability and college-specific leaves; assist with complex situations support consistent application of policies and procedures and support compliance with applicable laws policies and procedures.
• Serve as a resource for employee accommodation matters and provide support for complex or sensitive situations as needed.
• Collaborate with the Risk Management and Safety Manager on workers compensation to ensure accurate benefits and pay coordination effective employee communication and integration with leave programs.

• Ensure benefits-related programs and processes including ACA eligibility tracking administration and reporting activities are administered in accordance with applicable federal and state laws plan provisions college policies and administrative procedures.
• Prepare audit and reconcile benefit invoices and reports; coordinate retiree benefit administration premium payments and retiree billing processes to ensure accuracy timeliness and resolution of discrepancies.
• Partner with Payroll and Human Resources colleagues to ensure accurate communication documentation and processing of employee benefit leave and employment status changes that impact payroll deductions eligibility and related benefits administration activities.
• Maintain and improve benefits administration processes and documentation to support operational consistency continuity of services knowledge transfer and cross-training within the Benefits function.

Systems and Data Management

• Assist with administration testing and maintenance of Benefit plans in Workday.

Vendor and Consortium Engagement

• Partner with vendors third-party administrators and brokers to resolve issues maintain service quality and ensure accurate reporting billing and premium/retiree payment coordination.
• Partner with the Manager of Benefits & Payroll in Wisconsin Technical Colleges Employee Benefits Consortium (WTCEBC) activities including attendance at meetings participation in consortium initiatives educational opportunities and benefits evaluations.

• Support implementation and ongoing administration of the Campus Care Clinic including communications vendor coordination employee education and promotional activities.
• Serve as the primary coordinator for employee wellbeing initiatives including program implementation communication promotion and ongoing support efforts.

• Participate in College and Wisconsin Technical Colleges Employee Benefits Consortium (WTCEBC) requests for proposal (RFP) processes including evaluation of proposals vendor presentations and recommendation activities.
• Perform projects and other related duties as assigned.

• Associates Degree in Human Resources or related field.
• Four to Five years of progressively responsible experience in employee benefits administration leave administration systems and analytical experience. Experience coordinating employee wellbeing programs preferred.
• Experience working in employee benefits administration insurance benefits consulting brokerage carrier operations human resources or a related field preferred.

• Advanced Microsoft Word and Excel skills
• Experience working with HR Information System (preferably Workday)

• Work will primarily be completed on campus with some remote work available at times.

• Sitting: Ability to remain in a stationary position for extended periods while working at a computer attending meetings and performing administrative duties.
• Mobility: Ability to move throughout campus locations to attend meetings employee events benefit fairs trainings and other work-related activities.
• Fine Motor Skills: Ability to use computers telephones calculators and other office equipment requiring manual dexterity and hand-eye coordination.
• Repetitive Motions: Ability to perform repetitive motions such as typing data entry and use of office equipment.
• Communication: Ability to communicate effectively with employees retirees vendors and other stakeholders in person virtually by telephone and through written communication.
• Visual Requirements: Ability to review analyze and prepare detailed documents spreadsheets reports contracts invoices and electronic records.
• Lifting and Carrying: Ability to occasionally lift carry and transport materials related to benefits meetings employee education sessions wellness events or office operations generally up to 15 pounds.
• Travel: Occasional local travel may be required for meetings professional development activities benefit consortium events or other work-related functions.

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA) FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Additional Information

Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution providing equal opportunity to all persons including members of underrepresented racial and ethnic backgrounds females veterans and individuals of all abilities.
For questions regarding the Colleges nondiscrimination policy contact: Rayon Brown - (Affirmative Action) (sex-based discrimination or harassment) or Dan Squires - (Disability related discrimination).