Special Events Manager

The Special Events Manager will serve as lead for planning and executing special events across campus and occasionally at off-site locations including but not limited to academic events such as Commencement and Student Check-ins corporate events executive and employee events non-sports camps and other special events as they role will alsoassistin the planning and execution of high-profile student engagement events such as Homecoming and Campus Special Events Manager willbe responsible forleading and supervising other Campus Special Events team members.

Key Responsibilities:

• Work collaboratively with internal departments to plan execute and wrap-up each event with an emphasis on quality strategic expense management and continual elevation and improvement
• Execute events with high-level standard of excellence and customization building out timelines agendas and activities for groups that create unrivaled experiences
• Follow standard operating procedures and best practices in project management to clearly delegate tasks adhere to timelines and ensure all resources are secured
• Provide leadership coaching and management to other department members such as Coordinators Assistants Part Time Crew and Interns to maximize their effectiveness and help them develop and grow professionally.
• Partner with Academics and Student Engagement to plan IMG Academy Student & Parent related events (ex:Commencement Commitment Ceremony Check-in etc.)
• Craft event orders itineraries maps RACI forms project trackersand other event paperwork as needed
• Oversee venue setups including seating Audiovisual equipment décor and rental items
• Support business development team with the execution of corporate sponsorships and IMG Academy business partners activations
• Facilitate internal communication between Group & Team Sales Food & Beverage Sponsorship Marketing Corporate Communications and Transportation teamsto streamline processes and work collectively to execute event experiences
• Work cross departmentally to assistwith IMGAowned events team training and 3rdparty as directed
• Work with Accounting department to manage budgeting and finance processes for each event including performing financial reconciliations processing invoices budget reviews and purchase orders
• Research and secure vendors by event needs using comparative shopping to maximize ROI and value
• Perform record keeping tasks and create recap documents for each event
• Monitor industry best practices in events and hospitality to understand current trends and elevate experiences
• Perform other duties as assigned

Qualifications:

• Bachelors degree in Business Marketing Hospitality ora relatedfieldrequired.
• Minimum of 3 years of experience in event planning and management.
• Demonstrated ability to manage budgets and follow financial controls.
• Experience supervising or coordinating staff and vendors.
• Highly motivated self-starter with strong initiative and accountability.
• Excellent organizational and time-management skills with the ability to adapt to changing priorities and meet deadlines.
• Proven ability to collaborate effectively with diverse teams executives vendors and external partners.
• Strategic thinker capableof learning existing processes and identifying opportunities for improvement.
• Strong written and verbal communication skills with the ability to present information to a variety of audiences.
• Comfortable learning and using multiple digital platforms including hotel management systems SAP and venue scheduling tools.

Preferred:

• Experiencemanaging and planningexperiences for an array of corporate clients

Physical Demands and Work Environment:

• Ability to lift movepushand pull equipment or boxesin excess of40lbs.
• Ability to perform the physical aspects of event set up tear down and execution
• Should be able to handle outdoor temperatures for a reasonableperiod of time
• Must be able to move around campus which includes gym turf fields etc.
• Ability to work flexible hours to include nights weekends and holidays isrequired