Special Assistant to the CEO

We are seeking a highly organized discreet and adaptable Special Assistant to the CEO to provide high-level operational support to a busy executive with extensive domestic and international travel.

The Special Assistant to the CEO will serve as a key operational partner during travel responsible for advance preparation day-of execution real-time problem-solving and communication with the executives office. The ideal candidate is highly observant service-oriented calm under pressure and capable of exercising sound independent judgment while remaining closely aligned with the broader team.

This is a highly hands-on role requiring exceptional attention to detail professionalism flexibility and discretion.

• Review itineraries engagements and travel plans in advance to identify dependencies open questions and potential challenges.

• Participate in planning calls and site-readiness reviews with event hosts security personnel travel partners drivers hotels and internal staff.

• Confirm transportation accommodations credentials access timing materials technology and other requirements.

• Coordinate closely with executive support travel and logistics communications security and other internal teams to ensure plans remain aligned.

• Anticipate potential issues and develop contingency plans before travel begins.

• Accompany the executive during domestic and international travel and manage day-of schedule execution from departure through return.

• Serve as the on-the-ground liaison with event organizers hosts security personnel drivers aviation personnel hotels and other stakeholders.

• Anticipate the executives needs and ensure materials technology transportation and other requirements are ready at each stage of the itinerary.

• Facilitate smooth transitions between meetings events travel and other commitments.

• Resolve delays access issues schedule changes and unexpected operational challenges calmly and discreetly.

• Provide high-touch executive and limited personal support as needed in connection with travel and the executives itinerary.

• Maintain timely and accurate communication with the executives office regarding movements schedule changes decisions and material issues.

• Track commitments follow-up items receipts and other travel-related records.

• Ensure clear and timely handoffs to appropriate team members following meetings events and travel.

• Support post-trip reviews and identify opportunities to improve future travel and operational efficiency.
  

• Demonstrated experience in executive support high-level travel staffing hospitality military or law enforcement operations security logistics or another fast-paced environment requiring disciplined execution.

• Exceptional judgment discretion professionalism and emotional maturity.

• Proven ability to handle confidential and sensitive information.

• Calm resourceful and solutions-oriented approach to unexpected situations.

• Ability to make sound decisions independently while maintaining strong communication with leadership and colleagues.

• Excellent interpersonal and communication skills with the ability to interact professionally with executives senior leaders clients event teams security personnel and service partners.

• Strong organizational skills and exceptional attention to detail.

• Ability to manage schedules documents technology logistics and multiple moving pieces simultaneously.

• Ability and willingness to travel extensively including domestic and international travel.

• Flexibility to work early mornings late evenings weekends holidays long days changing time zones and short-notice schedule changes.

• Strong proficiency with standard office communication and travel technology.

• Must hold a valid U.S. passport and be eligible for unrestricted international travel.

Starting salary is $120000 commensurate with experience and qualifications.