Speaker and Programming Coordinator

Job Description:

About the Team

Barrons Wealth & Asset Management Group harnesses the power of an elite community of the nations top financial advisors who collectively manage $9 trillion and use our platforms to share best practices insights and strategies that have resulted in outstanding client outcomes. Our two-decade history of coveted advisor rankings sets the industry standard and serves as a valuable resource for advisors and investors alike.

We host a series of invitation-only summits to help the most successful advisors further improve their practices. The summits convene the top 1% in the field giving them the opportunity to share game plans for personal and professional growth. The W&AM (Barrons Advisor) group also serves as a thought leader in the industry helping advisors develop best practices benchmark their own practices and advance their development by pairing them with coaches.

About the Role

Barrons Wealth & Asset Management Events

The Speaker & Programming Coordinator supports the Senior Director of Programming in the development and execution of Barrons Wealth & Asset Management events with primary responsibility for coordinating the speaker experience from confirmation through onsite execution and post-event follow-up. Speaker and program operations are the foundation of this role complemented by content-support responsibilities such as research drafting editing and preparation of program materials.

We are looking for a highly organized proactive professional with exceptional follow-through strong writing and research skills and the judgment to work confidently with senior financial advisors executives and other high-profile speakers. The ideal candidate thrives in a fast-paced environment can independently coordinate a large volume of speaker details across multiple events and understands the distinction between responsibilities they own independently and programming or content decisions that require alignment and approval.

You Will:

• Manage speaker coordination from confirmation through post-event follow-up including communications scheduling deliverables contracts travel AV requirements special requests and onsite support.
• Proactively manage speaker timelines and deadlines across multiple events accurately track details and follow up without prompting.
• Coordinate the Senior Directors speaker and moderator calls including scheduling calendar invitations agendas background materials reminders notes and follow-up.
• Maintain accurate speaker records program documents databases contracts and planning systems.
• Research speakers or topics assigned by the Senior Director and compile factual background for her review.
• Review speaker proposals presentations and program materials for completeness deadlines and logistical needs; flag questions or concerns for the Senior Director.
• Draft and edit session descriptions speaker briefs moderator questions and other program materials using direction and source material provided by the Senior Director.
• Work with production editorial sales marketing and other internal teams to ensure speaker and program requirements are met.
• Provide onsite program support including speaker check-in mic and AV coordination session readiness and troubleshooting.
• Manage assigned speaker operations independently. Refer speaker selections invitations session placements and all substantive content or programming decisions to the Senior Director.

You Have:

• Bachelors degree and 02 years of relevant professional experience in event programming conferences financial services editorial communications marketing or a related field or equivalent experience.
• Exceptional organization attention to detail and follow-through with the ability to manage a high volume of speakers deadlines and deliverables across multiple events.
• Strong writing editing research and critical-thinking skills.
• A proactive working style with the ability to anticipate needs identify problems and move logistical work forward with minimal oversight.
• Sound judgment in managing logistics independently and referring speaker and content matters to the Senior Director.
• A collaborative team-oriented approach and the ability to work effectively within a small group and across departments.
• Interest in financial services wealth management business markets or technology; relevant industry experience is preferred.
• Comfort working across technology and project-management platforms; experience with Google Docs and Sheets Cvent HubSpot or similar systems is a plus.
• Ability and willingness to travel throughout the year.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Insurance Plans
• Lifestyle Programs & Wellness Resources
• Education Benefits
• Family Care Benefits & Caregiving Support
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program
• Financial Health Programs
• Cybersecurity Protection

Learn more about us and our benefits click here.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability email us at Please put Reasonable Accommodation in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area:

Dow Jones - Wealth & Investing

Job Category:

Marketing & Product Management

Union Status:

Union role

Base Pay Range: 55000.00 - 75000.00

Were committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidates experience skills location and other relevant factors.

For bonus-eligible roles targets are determined based on multiple considerations including market benchmarks and individual contributions.

For benefits-eligible roles we offer a comprehensive and competitive benefits package covering health retirement wellbeing and more along with optional benefits to meet the diverse needs of our employees.