Site Supervisor

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print mail document scanning reception and related office support services for Fortune 500 companies professional service firms and institutions of higher education. TMG is looking for highly motivated enthusiastic team players interested in a career rather than just a job. With a team of over 1500 nationwide associates TMG is seeking an individual who can uniquely contribute to our 30 years of success in the industry.

Responsibilities:

Leadership & Team Oversight
* Direct daily activities of two mailroom associates ensuring clear task assignments balanced workloads and consistent productivity.
* Provide coaching guidance and onthespot training to maintain high performance and professional service standards.
* Monitor attendance punctuality and adherence to operational procedures.
* Serve as the primary escalation point for operational issues client concerns and delivery exceptions.
Mailroom Operations
* Oversee the receipt sorting logging and distribution of all incoming mail and packages across the client site.
* Ensure chainofcustody accuracy from intake to final delivery including digital and manual tracking.
* Maintain daily volume logs and identify trends spikes or operational risks.
* Ensure timely delivery to all designated recipients departments and secure areas.
Shipping & Receiving
* Manage inbound and outbound shipments including medical supplies small freight and vendor deliveries.
* Coordinate directly with carriers vendors and client departments to ensure proper routing and documentation.
* Verify packing slips purchase orders and delivery accuracy; resolve discrepancies promptly.
* Ensure compliance with client protocols for sensitive highvalue or regulated medical materials.
Supply Distribution & Inventory Support
* Oversee distribution of office supplies medical supplies and replenishment items to designated departments.
* Maintain organization of supply areas ensuring proper labeling stock rotation and cleanliness.
* Assist with inventory counts cycle checks and restocking processes as required by client or TMG procedures.
Customer Service & Client Communication
* Deliver professional courteous and proactive service to all client stakeholders.
* Provide package status updates tracking assistance and issue resolution with clarity and urgency.
* Communicate directly with client contacts and vendors regarding deliveries exceptions or special handling needs.
* Build strong relationships with department admins facility teams and vendor partners.
Safety Compliance & Facility Standards
* Enforce all safety guidelines within the mailroom dock and supply prevent and report safety hazards or incidents to both the client and TMG leadership.
* Maintain a clean organized and compliant workspace ensuring equipment is functional and areas remain proper handling of medicalrelated materials according to client protocols.
Operational Excellence & Continuous Improvement
* Monitor workflow efficiency and recommend process improvements to enhance speed accuracy and service quality.
* Ensure adherence to SOPs client policies and TMG operational standards.
* Support audits reporting requirements and documentation updates as needed.
* Lead by example in professionalism reliability and service consistency.
Other Duties
* Perform additional tasks as assigned to support client operations special projects or service expansions.

Qualifications:

Education
* High school diploma or GED required.
* Associate degree in Business Administration Logistics Supply Chain or related field preferred (Desirable/not required).
* Experience23 years of experience in mailroom operations shipping/receiving logistics or facilities services.
* Two years of experience in a lead or supervisory role (team lead senior associate shift lead or similar).
* Experience working in a regulated or complianceheavy environment preferred (medical pharmaceutical manufacturing or government).
Technical & Operational Skills
* Strong understanding of mailroom workflows package tracking systems and chainofcustody procedures.
* Familiarity with shipping carriers (UPS FedEx USPS) and smallfreight handling.
* Ability to use packagelogging software handheld scanners and basic inventory tools.
* Proficiency with Microsoft Office (Outlook Excel Word) for reporting and communication.
Leadership & Communication Skills
* Demonstrated ability to lead small teams delegate tasks and maintain productivity.
* Strong customerservice orientation with the ability to communicate professionally with clients vendors and internal stakeholders.
* Ability to resolve issues quickly escalate appropriately and maintain calm under pressure.
Physical & Safety Requirements
* Ability to lift and move packages up to 50 lbs.
* Ability to stand walk and perform physical tasks throughout the shift.
* Knowledge of basic safety practices for dock areas material handling and medicalsupply environments.
Other Requirements
* Reliable attendance and punctuality.
* Ability to pass background checks required by the client (especially common in medicalsupply environments).
* Valid drivers license preferred if occasional offsite deliveries or vendor pickups are required.

WATCH Where Service Matters:

Required Experience:

Manager