Service Project Coordinator

We are a full-service HVAC building automation chiller and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated single-source solutions include turnkey in-house capabilities with design assistance as well as engineering applications and automated control systems.

This person will support the service department project implementation team and act as a resource for administrative tasks.

Project Booking receive bid documents from sales team & generate new project packets for the project implementation team.
Coordinate kick off meetings with Sales & Implementation teams
Assist with Project Billing- Manage all project billing (Schedule of Values progress billing etc.).
Manage and distribute project documents to teams as directed.
Maintain consistent communication with customers and service project teams during project execution to ensure customer satisfaction is achieved.
Generate status updates on active projects.
Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system.
Generate subcontracts per job requirements.
Perform various clerical duties
Generate Purchase orders & assist with price matching with vendors.
Prepare submittal manuals
Create O&M (Close-out) docs per customer requirements.
Work with Project teams to generate change orders & deductive change orders.
Provide support to the dispatch team as needed.

Pursuing college degree or equivalent work experience.
2 years experience in back-office support.
Experience taking detailed meeting minutes
Effective communications skills and ability to work well with a team.
Detail oriented logical and methodical approach to problem solving.
Excellent organizational skills.
Scheduling and planning experience.
Strong proficiency with Microsoft Office and Adobe Acrobat.

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Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.