Service Operations Assistant

PURPOSE:

Exemplifies and ensures strong customer service in all areas of the job. Directs and controls the operation of the
front end in compliance with Company policies and procedures.

DUTIES AND RESPONSIBILITIES:

Champions corporate and division customer service programs to meet or exceed division customer service goals.
Assists Service Operations Manager in managing and scheduling duties of Cashiers Courtesy Clerks and Service
Supervisor(s). In some Divisions may assist in supervising Administrative Coordinator/Bookkeeper and must
have complete knowledge of Administrative Coordinator/Bookkeeper duties (see job description for AC
Bookkeeper).
Works closely with the Service Operations Manager to meet sales service scores quarterly labor bag expense
cash shortages and overages and check expense projections.
Assists in directing and supervising front end operations monitoring and directing customer traffic flow
coverage of checkout lanes cleanliness and appearance of front end sales floor and restrooms.
Complies with and ensures compliance with Company policies and procedures (i.e. Cash Handling Employee
Purchase Restricted Product Sale Coupon and Gift Card policies scan accuracy scheduling of minors
Product Return Policy WIC sanitation safety security grooming and dress code standards check acceptance
etc.). Reports policy violations to the Service Operations Manager and Store Director.
Answers and responds to incoming calls appropriately. Receives and appropriately resolves customer
complaints and reports to the Service Operations Manager and Store Director as appropriate.
Accurately operates checkstand equipment such as a cash register electronic payment system Self-Checkout
(SCO) Remote Approval Station (RAP) scanner and scale to process customer orders in strict compliance with
Company Policies and Procedures (i.e. Cash Handling Employee Purchase Product Return Policy Restricted
Product Sale Void Refund Coupon and Gift Card policies scan accuracy WIC check acceptance Shoplifting
Apprehension Policy etc.). Reports policy violations to store management.
Handles cash flow requirements including deposits armored car service safe transactions issues and pickups
tills approving checks and refunds and monitoring cashier funds and cash handling procedures. Completes
and ensures completion of all front end forms. Works with Service Operations Manager and Service
Supervisor(s) to solve problems including cash variances refund and till balance irregularities and payroll
violations.
Partners with Division Loss Prevention and Administrative Coordinator to resolve cash and other shrink issues.
Provides assistance to Service Operations Manager and Administrative Coordinator regarding cash balancing
issues.
Assists in front end employee training in conjunction with the Service Operations Manager and Administrative
Coordinator.
Assists with various front end administrative duties such as ordering money orders bus passes lottery gift
cards postage and change (if applicable). Balancing of money orders money transfers gift cards lottery and
maintains control logs.
Reports scan file problems in a timely manner. Ensures front end equipment is operational and take appropriate
action to correct. Implements emergency procedures in the event of computer equipment malfunctions.
Complies with Company programs to address shrink excessive voids and refunds and cash handling problems.
Ensures compliance with all Company policies including cash handling employeeemployee discount gift cards
money orders (where applicable) sanitation safety security etc.
Makes schedule adjustments as needed to support customer service needs.
Serves as overflow cashier when needed.
Assists in implementing front end programs.

Maintains confidentiality concerning employees store sales and Company information. Maintains accurate
department records.
Attends required training and sales meetings.
Responsible for performing all job duties with honesty and integrity and in compliance with Company policies
and procedures.
Other necessary and required duties.

PHYSICAL AND GENERAL REQUIREMENTS:

Possess a thorough knowledge of Front End operations policies and procedures. Requires knowledge of one
and two-step math calculations (i.e. addition subtraction and percent calculations).
Friendly courteous and maintains composure in dealing with customers co-workers and vendors as well as
having the ability to concentrate and deal with interruptions and customer complaints etc. and take initiative.
Requires good written and verbal communication leadership skills and professional demeanor.
Requires legible handwriting and ability to follow written instructions.
Works with variety of front end systems. Operates computer software and electronic devices to record and
track sales and schedule employees.
Stands for long periods of time walk bend stoop kneel twist and turn frequently. Ability to frequently reach lift
and maneuver items of varying dimensions and sizes up to approximately 50 lbs. Manual dexterity and good
eye-hand coordination are necessary.
Utilizes cleaning supplies.
May be required to work nights weekends and holidays. Scheduled hours will vary. Occasional travel
including overnight travel may be required. Good attendance is required.
May use calculators keyboards telephone computer and other office equipment in the course of normal
workday.
Utilizes cleaning supplies and equipment (mop broom etc.) and related chemical materials.
Complies with and ensures compliance with Company grooming standards and dress code including safety
shoes gloves aprons and head coverings etc.

WORK ENVIRONMENT:

Most work is performed in a temperature controlled store environment. Requires some exposure to varying weather
conditions for performance of outdoor duties. Will be exposed to traffic in parking lots maneuvering shopping carts
and varying degrees of traction on indoor and outdoor surfaces during inclement weather. Frequent exposure to
and handling of hot and cold product.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees
assigned to this job classification. They are not intended to be construed as an exhaustive list of all responsibilities
and skills required of personnel so classified