Senior Proposal Coordinator

QISG leverages Quantas comprehensive resources to deliver collaborative solutions for our partners energy infrastructure needs. We use in-house talent expertise and resources to plan design engineer manage conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency consistency attention to detail and safe execution. The QISG team brings together Engineering Safety Quality Material Procurement QA/QC Right-of-Way Acquisition Scheduling Environmental Planning Permitting Title and Land Management expertise that ensure outstanding results for our clients.

The Senior Proposal Coordinator is an integral part of our proposal development process entrusted with the responsibility of ensuring the security and integrity of all proposal documentation. This role involves coordinating the internal proposal process reviewing all proposal inputs and directing the production of the final proposal.

As a Senior Proposal Coordinator you will work in close collaboration with the proposal team ensuring that all internal and external requirements are met from the receipt of inquiry through to contract award. This position holds the overall responsibility for adherence to the QISGs proposal process ensuring that our high standards are maintained.

In addition to the duties typically assigned to a Proposal Coordinator the Senior Proposal Coordinator role comes with enhanced responsibilities. These include a more in-depth workload potential leadership opportunities within the group offering the chance to guide mentor and influence the direction of our proposal process.

Duties

Prepares and submits documentation to set-up internal proposal number.

Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables.

Develops the proposal matrix and schedule adhering to the guidelines set forth in the Companys proposal process guidelines.

Establishes the electronic file structure archive and back-up capability and procedures for all proposal materials on the Companys server system.

Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.

Schedules organizes and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team.

Liaises with commercial and technical teams as well as other departments across multiple business segments and offices to request documentation required for proposal/prequalification submittals (rate sheets contract schedule safety quality etc.).

Establishes the format of the proposal to reflect the Clients requirements and the Companys agreed proposal win strategy.

Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team all while ensuring adherence to the established proposal matrix and schedule.

Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders.

Ensures that the proposal is fully compliant with the Clients requirements. Where this is not possible identify alternatives and possible solutions.

Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead.

Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Companys Delegation of Authority) are in place prior to submitting the proposal.

Acts as a point of contact with Client coordinating with sales and other commercial team members on all formal matters relating to assigned proposals.

Adheres to internal standards policies and procedures

Performs special projects and completes other duties as assigned or requested

Required Experience and Education

High School diploma or equivalent and 5 years of relevant proposal experience

Preferred Experience and Education

Bachelors degree in Marketing/Communications Journalism English or equivalent and 5 years of relevant experience within the construction industry (exposure to EPC projects in the power delivery industry)

Knowledge and skills in bid preparation specifically in the electric power industry

Skills

Proficient skills in Microsoft Office (Word Excel PowerPoint SharePoint and Visio) and Adobe Acrobat

Ability to demonstrate initiative and assertiveness the ability to plan and manage work in an efficient manner and the ability to work well under stress and time pressure

Highly motivated well organized resourceful and proactive with a tenacious and empowering team orientated style

Well-developed written and verbal communication interpersonal influencing and presentation skills

Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations

Ability to work irregular schedule and long hours required to meet required deadlines.

Travel Requirements

Travel: Yes

Percent of Time: 10%

QISG Benefits Highlights

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
  • Identity Theft Protection
  • Accident Insurance
  • Voluntary Life (spouse and child)
  • Critical Illness
  • Hospital Indemnity
  • Pet Insurance

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race color religion national origin or ancestry sex (including gender pregnancy sexual orientation and/or gender identity) age disability genetic information veteran status and/or any other basis protected by applicable federal state or local law.

We are an Equal Opportunity Employer including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application interview or hiring processes or to perform the essential functions of a position please contact us the Companys Human Resources department.