Senior Project Coordinator

OWN Inc. is an engineering firm that believes in the power of employee-ownership. Our talented team builds futures while helping shape the built environment across the country from our offices in Missouri Kansas and Arkansas. We serve the Private Development and Public Infrastructure markets with core offerings of Civil Engineering Land Surveying and Field Services. No matter the project or scope our clients enjoy problem-solving and service that goes beyond the expected.

We are looking for a Senior Project Coordinator to join our Springfield MO team.

The Senior Project Coordinator communicates and coordinates the ongoing client projects by performing a variety of clerical and administrative tasks.

Responsibilities

• Lead group-level coordination for assigned project teams ensuring project documentation billing and scheduling are organized and completed accurately.

• Works with Division Leader on process improvement efforts

• Manage Project Coordinators overseeing task assignments workload balance and performance quality.

• Attend Group and Team Leader meetings to stay aligned on project priorities and firm initiatives.

• Coordinate with the Operations team for project setup including creation of project numbers folders and data entry in Deltek and related systems.

• Oversee preparation and processing of submittals invoices and project deliverables to meet deadlines.

• Support financial tracking billing and AR coordination across multiple active projects.

• Ensure internal systems project tracking tools and digital records are consistently maintained and up to date.

• Review and support bid processes contracts permits and funding documentation for accuracy and completeness.

• Communicate effectively with clients agencies and project teams to ensure smooth coordination and timely responses.

• Provide training mentorship and technical guidance to Project Coordinators within the group.

• Collaborate with the Lead Coordinator on division-wide process improvements consistency and standardization

• Support leaders and project managers with proposal preparation interviews and client-facing materials

• Project Research & site development coordination

Requirements

• High School Diploma or Equivalent associates or bachelors degree preferred.

• 2 years of administrative or coordination experience (preferably in project-based or professional services environments).

• Excellent computer skills including experience with Google Suite

• Ability to manage competing priorities with strong time management and follow-through.

• Comfortable working across departments or supporting multiple leaders/projects at once.

• Strong customer service skills when interacting with internal and external partners.

  
  

When you join us you can find your OWN way through:

1. Community. Giving of time treasures and talents to fulfill personal passions and show up in your community.

2. Empowerment. Our employees are given full reign and the trust to make decisions in the best interest of their clients and teams.

3. Flexibility. The freedom to be a professional. The freedom to be a person.

4. ESOP. Our Employee Stock Ownership Plan (ESOP) is owned 100% by employees equitably a fact most employee-owned firms cant claim.

5. Having fun. Laughing jokes high fives celebrations we take our work seriously but not ourselves.

6. Teamwork. A sense of belonging learning from those around you and feeling like youre on the winning team.

It is the policy of OWN Inc. to provide equal employment opportunities to all persons without regard to their race age color physical handicap or disability military service record religion sex national origin or any other categorization protected by law and to promote the full realization of equal employment opportunity through a positive continuing program.