Senior Payroll Specialist

Company:

Willamette Family (WF) is a longstanding substance use treatment and behavioral healthcare provider serving the Eugene community. Willamette Family provides a full continuum of services including Substance Use Disorder Treatment outpatient mental health therapy Primary Healthcare Family Services Peer Support Parent Education Skill Development and Supported Housing. For more information visit .

WF welcomes applicants from diverse backgrounds and a wide range of professional and lived experience.

Position Overview:

Willamette Family is seeking a Senior Payroll Specialist to manage the organizations payroll function. This position is responsible for the full payroll lifecycle payroll accounting and reconciliations grant-funded personnel and fringe benefit tracking compliance reporting and employee payroll support. The Senior Payroll Specialist works closely with Finance and Human Resources to ensure accurate payroll processing and personnel cost reporting.

Position: Full-Time
Employment Type: Employee (W-2) Hourly
Work Location: Hybrid with required in-office work in Eugene OR
Compensation: Starting at $32.00/hour ($66560 annually)

Employee Benefits:

Benefits for eligible full-time and regular part-time employees include:

• Health Dental Vision Life and Supplemental Insurance options
• Healthcare Flexible Spending Account (FSA)
• 403(b) Retirement Savings Plan with company match
• Robust paid time off package including sick leave vacation and holidays
• Training and education benefits for eligible employees along with continuing education support

Minimum Qualifications:

• Five or more years of payroll experience
• Three or more years of Accounting or Human Resources education
• Valid Oregon Drivers License
• Ability to pass required criminal records background check
• Ability to work independently and collaboratively
• Commitment to the agencys non-discrimination policies

The Ideal candidate will have:

As the Senior Payroll Specialist you will:

• Manage the end-to-end semi-monthly payroll process including payroll preparation review processing and manual checks.
• Review payroll data for accuracy including time records earnings deductions taxes benefits and leave.
• Process payroll changes related to new hires compensation status changes leave terminations and final pay.
• Research and resolve payroll discrepancies and unusual transactions.
• Maintain payroll procedures documentation checklists and internal controls.
• Serve as the primary resource for employee and management payroll questions.
• Reconcile payroll-related general ledger accounts including wages taxes deductions employer contributions and benefit expenses.
• Track and reconcile grant-funded personnel and fringe benefit costs.
• Partner with Finance Human Resources and Accounts Payable to resolve payroll benefit and accounting discrepancies.
• Monitor payroll practices for compliance with applicable wage and hour requirements payroll tax regulations and organizational policies.
• Prepare payroll documentation and supporting schedules for audits compliance reviews and grant monitoring.
• Identify opportunities to strengthen payroll processes controls reporting and operational efficiency.
• Perform other duties as assigned.

We look forward to reviewing your application!

Willamette Family Inc. prohibits discrimination based on any characteristics protected by applicable local state or federal law and agency policy including but not limited to race color religion national origin sex or sexual orientation.