Senior Payroll Accountant

Position Location:Flexible
Apply By:August 13 2026

About JFF

Jobs for the Future (JFF) drives transformation of the U.S. education and workforce systems to achieve economic advancement for all. Seeing that millions of people are unfairly shut out of quality jobs and the chance for a better life our goal is to align education workforce and employment changemakers toward a shared North Star:By 203375 million peoplefacing systemic barriers to advancement will work in quality jobs.

To achieve that goal we design solutions scale best practices influencepolicyand action and invest in innovation. With a staff of more than200 people across the country working remotely and in offices in Boston (headquarters) Washington DC and Oakland California we operate at the national state and local levels forging deep partnerships with employers investors entrepreneurs policymakers and education and workforce development providers to break down barriers and reimagine whats possible.

Wereon a pathtoongoing growth and expanding impact. We have an operating budget of $70million andwerefunded by dozens of leading government agencies foundations and corporations. Learn moreabout JFFand join us as we build a future that worksfor everyone.

Equal Employment Opportunity at JFF

Inclusion belonging and well-being are core to JFFsNorth Starand mission and we seek to invest in and learn from those who represent the communities we serve as it is important to the success of our work and the engagement of our staff members. We aim to cultivate a culture that centers the overall care well-being and success of the employee through flexible work hours balanced workloads professional development and career advancement opportunities for all.

JFF is a fair chance employer and in alignment to ourNorth Starwe hire based on qualifications and experience and we are committed to fair opportunity for all qualified candidates including those without a 4-year degree or formally incarnated individuals.

About thePosition

Reporting to the Director of Accounting the Senior payroll accountant is a key member of the Finance team. This roleis responsible forleading core payroll and payroll-accounting functions while supporting broader accounting operations including reconciliations month-end and year-end close audit preparation financial reporting and compliance activities.

The ideal candidate brings strong payrollexpertise sound accounting judgment close attention to detail and a service-oriented approach to working with colleagues external vendors and regulatory stakeholders. This is an excellent opportunity for an accounting professional who thrives in a dynamic mission-driven environment and enjoys improving processes whilemaintainingaccuracy and compliance.

WhatYoullDo

• Lead bi-weekly payroll processing in partnership with JFFs third-party payroll provider to ensuretimelyandaccuratepayroll execution.

• Ensuretimelytimesheet collection review and approval in alignment with internal controls and payroll processing deadlines.

• Manage payroll tax and year-end processing activities including 941 reconciliations quarterly wage and tax adjustments W-2 coordination and maintenance of payroll records and filesInpartnership with a third-party payroll provider.

• Partner with People and Culture Total Rewards and external vendors to coordinate payroll benefits and related reporting requirements.

• Prepare payroll-related journal entries and ensureaccuraterecording of wages taxes benefits and related accruals.

• Prepare wage reports and other ad hoc payroll reporting needed for quarterly reporting unemployment claims audits and compliance requirements.

• Review and improve payroll standard operating procedures and related processes to strengthen efficiency consistency and effectiveness across the organization.

• Monitor internal controls related to payroll processing employee record maintenance benefit payments and other payroll-related activities.

• Maintain payroll-related employee data and controls in ADP and NetSuite including updates for new hires taxjurisdictions direct deposit compensation deductions and address changes.

• Respond to employee questions related to pay W-2s NetSuite access and timesheet issues.

• Lead annual 403(b) audit activities support the workers compensation audit and coordinate the403(b) censusreview and Form 5500 filings.

• Support monthly and year-end close activities including journal entries account analysis reconciliations and review/posting ofentries from other team members.

• Support broader accounting operations as assigned.

• Assistwith annual audit preparation including PBC support resource gathering and recommended follow-through on audit-related items.

• Support grants-related budget monitoring andcollaborateacross the Finance team to advance department goals and objectives.

• Manage charity registrations in all fifty states in partnership with RASI.

• Analyze current workflows and partner with the Senior Director Accounting & Operations on updates to processes and policies that improve efficiency and accuracy.

WhoYouAre

The qualifications listed within the job description are intended as aguideand we do not expect candidates to bring all experiences and skills listed. Research supports that self-selecting out of professional opportunities is particularly common among individuals with identities that are marginalized in professional spaces. So if you believe that you can meet the overall expectations of the position we encourage you to apply so that wecanlearn more about you and the unique strengths you would bring towork.

• You bring substantial payroll experience including hands-on work with ADP Workforce Now payroll processing payroll reporting tax filings and payroll record maintenance.

• You havestrongknowledge of payroll compliance requirements including final pay requirements retirement contribution remittance benefit deduction remittance and related controls.

• You have experience managing federalmulti-state and local payroll tax requirements including unemployment insurance reporting.

• You are skilled at building strong relationships with internal stakeholders external vendors and regulatory partners and you bring a customer-service mindset to your work.

• You bring 7 years of relevant experience inmulti-statepayroll processing managing over 250 employees

• You have 3 years of experience using NetSuite or a similar system along with strong Excel and reporting skills.

• You are highly organized able to manage multiple priorities and comfortable working under pressure while meeting deadlines.

• You communicate clearly collaborate effectively across functions and handle confidential matters with sound judgment and professionalism.

• You havea track recordof working successfully both independently and as part of a cross-functional team.

• You are aligned with JFFs mission and values and model inclusive collaborative ways of working with colleagues from diverse backgrounds and experiences.

• You are a curious adaptable learner who brings a growth mindset and a commitment to continuous improvement.

What We Offer

At JFFwerefueled by the desire to create a world where everyone hasequal opportunityfor economic advancement. Our team works hard to push the boundaries of what is possible and in return we provide a gratifying work experience competitive salaries and a comprehensivebenefits programthat includes flexibility and choice as core values in order to support people wherever they are in their lives and careers.

JFF has offices in Boston Oakland and Washington DC; employees are welcome to use JFF office space to work in-person or hybrid or completely remote. To improve the employee experience and promote productivity while working remotely JFF offers an annual home office stipend to all regular full-time and part-time addition new employees receive office equipment as needed.

Thehiringrange for this role is$80000- $98000annuallyin alignment to JFFsSenior Managersalary band and our compensation philosophy. Starting salaries for new hires will bedeterminedbased on a combination of the new hires relevant experience and market demands.

ToApply

As part of your application please include your resume and a thoughtful cover letter addressedtoRuthNjorogeoutlininghow your skills and experience meet the qualifications of the position.

At JFFwerealso committed to accessibility and want to ensure that everyone including people with disabilities can fully access and engage with our application and hiring process. If you are unable to complete this application due to a disabilityand/or have specificaccess/accommodation needsin order tofullyparticipatein our hiring process please contact usat.

Positions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders.