Senior Manager, U.S. DC Office and Facilities

At Bristol Myers Squibb our employees often ask Who are you working fora question that fuels collaboration accountability and urgency in our work. Our purpose-driven culture inspires us to discover develop and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work opportunities for growth and a supportive environment that values inclusion wellbeing flexibility and comprehensive benefits. This is work that transforms the lives of patients and the careers of those who do it.

Summary

The Senior Manager U.S. DC Office and Facilities will serve as the on-the-ground operational lead for our busy 75-person Washington DC office. The successful candidate will be proactive detail-oriented Office & Facilities Manager to serve as the on-the-ground operational lead for our busy 75-person Washington DC office. This role sits within the U.S. Policy & Government Affairs team and ensures the DC office runs smoothly day to day in close partnership with the corporate Boston-based facilities team. The DC Office and Facilities Manager will ensure kitchen and office supplies are ordered and stocked organize conference rooms (reservations maintenance) manage space use by visitors secure badge access configure multi-purpose space for events briefings and meetings and understands daily needs will shift and evolve. This job is well suited to a candidate that enjoys variety works hard with minimal supervision takes ownership of the details and is comfortable both coordinating with corporate teams and rolling up their sleeves (including moving furniture) to get a space ready. A strong executive presence will also be key to success in this role.

Key Responsibilities

Food Beverage and Supplies

• Order stock and maintain kitchen food beverage and pantry supplies; track inventory and manage vendor relationships
• Order and maintain general office supplies ensuring the office is consistently well-stocked
• Coordinate catering for internal meetings briefings and events as needed; support set-up and clean up

Space and Conference Room Management

• Manage conference room reservation systems and resolve scheduling conflicts; establish intake system for stakeholders wishing to use space
• Oversee day-to-day space utilization; engage IT staff to troubleshoot A/V and other technology needs
• Reconfigure the multi-purpose room for different uses (meetings briefings receptions all-hands) including physically moving tables chairs and furniture
• Liaise with building staff on use of the building conference center
• Maintain a clean organized and professional office environment

Security and Access

• Manage employee and visitor badge access; issue deactivate and track badges
• Serve as a point of contact for building security and visitor check-in procedures
• Monitor compliance with office security protocols and escalate issues as needed

Facilities Coordination

• Serve as the DC offices primary liaison to Corporate Facilities on maintenance requests building management issues and vendor coordination
• Coordinate repairs cleaning services and building-related issues with building management/landlord
• Support office moves reconfigurations or build-out projects as needed including temporary oversight of We Work space in same building

General Office Management

• Serve as a welcoming contact for staff visitors and guests
• Prepare for and support executive guests (CEO other C-suite visitors); provide five-star experience for them
• Support onboarding logistics for new hires (workspace setup badges supplies)
• Assist with planning and logistics for internal events meetings and government affairs-related convenings
• Ensure consistent service levels performance standards and timely resolution of support requests.
• Manage relationships with office vendors (cleaning plants mail/shipping etc.)
• Handle ad hoc administrative and operational requests from the Government Affairs & Policy team and broader office

Qualifications

• Bachelors degree preferred
• 3 years of experience in office management facilities coordination or administrative operations ideally in a fast-paced professional office environment
• Strong organizational skills with the ability to juggle multiple priorities and competing requests
• Excellent interpersonal and communication skills; comfortable interacting with staff at all levels visitors and external vendors
• Strong executive presence
• Demonstrated reliability discretion and a service-oriented mindset
• Ability to promote/foster a culture focused on responsiveness professionalism and continuous improvement.
• Proficiency with office/conference room scheduling software (e.g. Outlook Google Workspace room booking platforms) and badge/security access systems (or willingness to learn)
• Ability to lift and move office furniture and equipment (up to 2540 lbs) and to physically reconfigure room setups

Physical & Work Requirements

• This is an on-site role based in the DC office five days per week
• May occasionally require early arrival or later departure to prepare for events briefings or meetings
• Ability to regularly move lift and rearrange furniture and equipment for room setups/reconfigurations
• Ability to stand bend and move throughout the office for extended periods during setup/breakdown of events or room changes

We hire for skills and capabilities not just credentials if this role excites you but doesnt perfectly match your resume we encourage you to apply anyway.

The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully carefully considering the nature of the role required skills work location schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors and individual team or Company performance.

Benefits:

Subject to the terms and conditions of the applicable plans then in effect you may be eligible to participate in our comprehensive benefit plans including wellbeing support retirement and financial protection benefits and insurance offerings (medical dental vision life and disability).

U.S.-based exempt employees are eligible for Flexible Time Off (FTO) which provides paid time off without a set accrual limit subject to manager approval along with 11 paid company holidays each year.

Non-exempt employees RayzeBio employees and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval) 11 paid company holidays and 3 optional holidays.

Depending on eligibility employees may also have access to additional time-off benefits including paid sick leave up to two paid volunteer days per year summer hours flexibility and leaves of absence for medical personal parental caregiver bereavement or military needs. Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Years Day.

U.S.-based job seekers can explore full benefit offerings at We Work

Where you work matters because collaboration innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential site-by-design field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at People with Disabilities

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