Senior Human Resources Coordinator

Position Overview The Senior People & Culture Coordinator drives and coordinates the onboarding process for all new and transferring employees. This highly visible role liaises with cross-functional departments within and outside of the NC Region. The Senior PNC Coordinator manages multiple administrative priorities competing deadlines as well as recurring and non-routine PNC processes. Company Overview FUJIFILM Biotechnologies is building the future of bioproduction in Holly Springs North Carolina. By end of 2025 well open North Americas largest end-to-end CDMO biopharmaceutical manufacturing facility offering drug substance production fill-finish and packaging under one roof. Were looking for passionate mission-driven people to help us realize this exciting vision and deliver the next vaccine cure or therapy. We offer a dynamic work environment and were proud to cultivate a culture that will fuel your purpose energy and drivewhat we call Genki. Ready to shape the future of medicine Lets transform healthcare together! Holly Springs North Carolina combines small-town warmth with proximity to Raleighs thriving tech scene making it the perfect blend of community and opportunity. Fujifilm is globally headquartered in Tokyo with over 70000 employees across four key business segments of healthcare electronics business innovation and imaging. We are guided and united by our Group Purpose of giving our world more smiles. Visit: Job Description What Youll Do Ensures new employees have a seamless onboarding experience Maintains employee data/files (promotions transfers terminations etc.) in HRIS (ADP Workday) and other PNC systems; completes compliance audits; ensures accuracy and partners with HLUS Payroll as needed Facilitates New Hire Orientation and completes onboarding activities with timeliness and accuracy (e.g. completes HR onboarding paperwork (I-9s E-Verify etc.) creates Payroll forms requests all appropriate new hire systems access etc.) Coordinates New Hire Orientation (e.g. updates presentations in PowerPoint delivers content on HR topics reserves conference rooms sends calendar invitations etc.) Recommends and implements New Hire Orientation improvements to ensure content and flow is fresh relevant to the changing needs of the NC Region and conducive to adult learning principles Manages routine reports and dashboards to various departments including FLB Global and the site leadership team (SLT); completes required State and Federal compliance reports; maintains organizational charts anticipates needs of internal customers Subject matter expert (SME) for onboarding process questions from hiring managers and new hires Manages PNC email inbox; responds to routine employee and manager questions; routes more complex questions to appropriate process owners Manages HR Calendar Partners with relevant stakeholders (managers IT Facilities HLUS Payroll HLUS Travel HLUS Benefits etc.) which includes presenting New Hire Orientation requesting Payroll form signatures notifying about employee changes for systems access updates etc. Works closely in a team environment; partners with cross-functional teams across multiple FLB locations Ensures the employee experience represents our People First motto Assists with PNC programs and events (e.g. Intern Program Wellness Events etc.) Performs other duties as assigned Knowledge and Skills Outstanding attention to detail; consistent delivery of accurate high-quality work in a fast-paced environment Exceptional time management and organizational skills; ability to work well under pressure and meet tight deadlines Ability to exercise tact discretion and confidentiality regarding sensitive information with high professionalism and ethical standards Ability to approach problems flexibly and identify creative effective solutions Excellent communication and presentation skills both written and oral Ability to take initiative and efficiently meet the demands of multiple internal customers; exceptional customer-service skills Ability to independently resolve issues and seek guidance or clarification when needed Basic Requirement / Certifications High School or GED and 4-6 years of previous experience working in a fast-paced customer-focused Human Resources department in an administrative or equivalent role OR Bachelors degree with 0-2 years of previous experience working in a fast-paced customer-focused Human Resources department in an administrative or equivalent role. At least 1 year of basic computer skills in Microsoft Office products required Preferred Qualifications: High School Diploma or equivalent with 8 years of experience working in a fast-paced customer-focused PNC department in an administrative or equivalent role OR Associates degree with 6 years of experience working in a fast-paced customer-focused PNC department in an administrative or equivalent role OR Bachelors degree with 4 years of previous experience working in a fast-paced customer-focused PNC department in an administrative or equivalent role OR Experience facilitating new hire orientation or onboarding Intermediate computer skills in Microsoft Office products WORKING CONDITIONS & PHYSICAL REQUIREMENTS Ability to stand for prolonged periods of time up to 60 minutes Ability to sit for prolonged periods of time up to 60 minutes Ability to conduct activities using repetitive motions that include wrists hands and/or fingers. Ability to operate machinery and/or power tools. Ability to conduct work that includes moving objects up to 10 pounds. Benefits Our programs are designed to focus on maintaining and enhancing all pillars of health with a robust benefits package including medical dental vision and prescription drug coverage with the option of a Health Savings Account with company addition we offer an industry leading 401(k) savings plan insurance coverage employee assistance programs and various wellness incentives. We support life-work balance with paid vacation time sick time and company holidays. Explore a supportive environment that enriches both your personal and professional growth! To all agencies: Please no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email the internet or in any form and/or method will be deemed the sole property of FUJIFILM unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired no fee or payment of any kind will be paid. EEO Information Fujifilm is committed to providing equal opportunities in hiring promotion and advancement compensation benefits and training regardless of nationality age gender sexual orientation or gender identity race ethnicity religion political creed ideology national or social origin disability veteran status etc. ADA Information If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to our HR Department ().
What Youll Do Ensures new employees have a seamless onboarding experience Maintains employee data/files (promotions transfers terminations etc.) in HRIS (ADP Workday) and other PNC systems; completes compliance audits; ensures accuracy and partners with HLUS Payroll as needed Facilitates New Hire Orientation and completes onboarding activities with timeliness and accuracy (e.g. completes HR onboarding paperwork (I-9s E-Verify etc.) creates Payroll forms requests all appropriate new hire systems access etc.) Coordinates New Hire Orientation (e.g. updates presentations in PowerPoint delivers content on HR topics reserves conference rooms sends calendar invitations etc.) Recommends and implements New Hire Orientation improvements to ensure content and flow is fresh relevant to the changing needs of the NC Region and conducive to adult learning principles Manages routine reports and dashboards to various departments including FLB Global and the site leadership team (SLT); completes required State and Federal compliance reports; maintains organizational charts anticipates needs of internal customers Subject matter expert (SME) for onboarding process questions from hiring managers and new hires Manages PNC email inbox; responds to routine employee and manager questions; routes more complex questions to appropriate process owners Manages HR Calendar Partners with relevant stakeholders (managers IT Facilities HLUS Payroll HLUS Travel HLUS Benefits etc.) which includes presenting New Hire Orientation requesting Payroll form signatures notifying about employee changes for systems access updates etc. Works closely in a team environment; partners with cross-functional teams across multiple FLB locations Ensures the employee experience represents our People First motto Assists with PNC programs and events (e.g. Intern Program Wellness Events etc.) Performs other duties as assigned Knowledge and Skills Outstanding attention to detail; consistent delivery of accurate high-quality work in a fast-paced environment Exceptional time management and organizational skills; ability to work well under pressure and meet tight deadlines Ability to exercise tact discretion and confidentiality regarding sensitive information with high professionalism and ethical standards Ability to approach problems flexibly and identify creative effective solutions Excellent communication and presentation skills both written and oral Ability to take initiative and efficiently meet the demands of multiple internal customers; exceptional customer-service skills Ability to independently resolve issues and seek guidance or clarification when needed Basic Requirement / Certifications High School or GED and 4-6 years of previous experience working in a fast-paced customer-focused Human Resources department in an administrative or equivalent role OR Bachelors degree with 0-2 years of previous experience working in a fast-paced customer-focused Human Resources department in an administrative or equivalent role. At least 1 year of basic computer skills in Microsoft Office products required Preferred Qualifications: High School Diploma or equivalent with 8 years of experience working in a fast-paced customer-focused PNC department in an administrative or equivalent role OR Associates degree with 6 years of experience working in a fast-paced customer-focused PNC department in an administrative or equivalent role OR Bachelors degree with 4 years of previous experience working in a fast-paced customer-focused PNC department in an administrative or equivalent role OR Experience facilitating new hire orientation or onboarding Intermediate computer skills in Microsoft Office products WORKING CONDITIONS & PHYSICAL REQUIREMENTS Ability to stand for prolonged periods of time up to 60 minutes Ability to sit for prolonged periods of time up to 60 minutes Ability to conduct activities using repetitive motions that include wrists hands and/or fingers. Ability to operate machinery and/or power tools. Ability to conduct work that includes moving objects up to 10 pounds. Benefits Our programs are designed to focus on maintaining and enhancing all pillars of health with a robust benefits package including medical dental vision and prescription drug coverage with the option of a Health Savings Account with company addition we offer an industry leading 401(k) savings plan insurance coverage employee assistance programs and various wellness incentives. We support life-work balance with paid vacation time sick time and company holidays. Explore a supportive environment that enriches both your personal and professional growth! To all agencies: Please no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email the internet or in any form and/or method will be deemed the sole property of FUJIFILM unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired no fee or payment of any kind will be paid.