Senior Executive Assistant to the President Pacific Northwest University

Another Sources client Pacific Northwest University of Health Sciences (PNWU) is recruiting a Senior Executive Assistant to the President to join their team in Yakima Washington. This is a full-time on-site opportunity supporting the Office of the President during an exciting period of new leadership vision and direction for the University.

Heres a little about Pacific Northwest University of Health Sciences:

Pacific Northwest University of Health Sciences is a mission-driven health sciences university dedicated to educating and training healthcare professionals with an emphasis on serving rural and medically underserved communities throughout the Northwest. That mission shapes not only the students PNWU educates but also the collaborative compassionate and student-focused culture it strives to create across the University.

This is an especially compelling time to join PNWU. With a new President bringing fresh vision and direction to the institution the University is entering a new chapterand the Office of the President will play an important role in translating that vision into action. For an accomplished executive support professional this is an opportunity to work at the center of university leadership and contribute directly to PNWUs continued evolution and impact.

Learn more about President Mittelman and his leadership: this role:

As Senior Executive Assistant to the President you will be a trusted partner to the President while also providing executive-level support to the Chief of Staff/Vice President of Operations. This role sits at the intersection of leadership communication and university operations helping ensure priorities move forward and the Office of the President operates with efficiency discretion and professionalism.

Youll manage much more than a calendar. From preparing executive communications and coordinating leadership meetings to supporting institutional events and special initiatives youll have visibility across the University and regular interaction with senior leaders faculty staff students and external partners.

Your Contribution Will Likely Include

• Serve as a trusted administrative partner to the President and Chief of Staff/Vice President of Operations managing calendars correspondence documents follow-up and competing priorities.

• Coordinate complex executive schedules and meetings including in-person hybrid and virtual logistics agendas briefing materials minutes and action items.

• Prepare high-level drafts of reports and communications on behalf of the President conducting research and synthesizing information as needed.

• Coordinate executive travel including airfare lodging itineraries and related logistics.

• Serve as a key point of contact for the Office of the President creating a welcoming and professional experience for faculty staff students visitors and external stakeholders.

• Handle sensitive and confidential information with discretion while exercising independent judgment about priorities and issues requiring escalation.

• Facilitate communication between the Office of the President Vice Presidents and other senior leaders.

• Support executive leadership committees cross-divisional projects and special initiatives helping track progress and identify potential barriers or resource needs.

• Coordinate institutional events involving the President including logistics RSVPs materials setup and communication with internal and external partners.

• Maintain executive tracking systems mailing lists contract databases and relevant University Leadership content on PNWUs website and internal platforms.

• Identify opportunities to improve the efficiency and effectiveness of Office of the President operations.

• Help oversee the day-to-day coordination of the Presidents suite including front office reception supplies and related operational needs.

Experience You Will Bring

• Bachelors degree and at least five years of administrative support experience preferably within an academic or executive office environment; or an equivalent combination of education and experience that demonstrates the ability to successfully perform the role.

• Experience managing complex calendars and coordinating executive-level meetings.

• Strong organizational communication and time-management skills with the ability to navigate multiple priorities in a fast-paced environment.

• Demonstrated ability to maintain confidentiality exercise sound judgment and operate professionally in a highly visible setting.

• Exceptional interpersonal and customer service skills when working with a wide range of internal and external stakeholders.

• Polished written and verbal communication skills with strong attention to detail.

• Proficiency with Microsoft Office including Word Outlook Excel and PowerPoint along with comfort using scheduling and file-management systems.

• Experience working in higher education healthcare or another mission-driven organization.

• A commitment to professionalism accuracy collaboration and discretion.

• A masters degree in business administration management higher education administration or a related field is preferred as is experience supporting multiple executives in a complex organization and familiarity with shared governance and senior leadership environments.

Whats in it for you:

PNWU offers a comprehensive benefits package designed to support your health financial well-being work-life balance and professional growth.

The annual salary range for this position is $77200$123500. PNWU anticipates hiring within the second and third quartiles of the range $88800$111950 with the final salary determined based on experience qualifications and demonstrated proficiency.

• Second Quartile $88800$100400: Generally reflects candidates with approximately 35 years of relevant or equivalent experience at this level who are developing to proficient across the positions core responsibilities consistently meet expectations and have established credibility with colleagues and partners.

• Third Quartile $100400$111950: Generally reflects candidates with approximately 510 years of relevant or equivalent experience at this level who are fully proficient across the positions responsibilities demonstrate consistently strong performance and serve as a trusted resource within their area of expertise.

Benefits include:

• Medical dental and vision coverage including PPO and HSA medical plan options for eligible employees and dependents.

• A 403(b) retirement plan with PNWU intending to provide a 100% employer match on employee contributions up to 5% of compensation plus the potential for an additional annual discretionary employer contribution.

• Approximately 160 hours of vacation annually for full-time non-faculty employees plus eight hours of sick leave per month.

• 11 paid holidays plus a winter break between Christmas and New Years.

• Employer-paid life insurance and long-term disability coverage for eligible employees.

• Tuition reimbursement for eligible employees pursuing bachelors masters or doctoral degrees after one year of employment as well as departmental professional development and travel funds.

• Up to $300 per fiscal year in wellness reimbursement and access to an Employee Assistance Program.

• Most benefits begin the first of the month following the date of hire for eligible employees.

Learn more about PNWUs benefits: Employment Opportunity

At PNWU we believe that diverse perspectives lived experiences and backgrounds strengthen our ability to educate health care professionals and serve the communities who need them most. PNWU is an equal opportunity employer and welcomes applicants from all backgrounds. We do not discriminate on the basis of race color religion creed sex (including pregnancy and childbirth) sexual orientation gender identity or expression national origin citizenship or immigration status age marital status families with children the presence of any sensory mental or physical disability the use of a trained service animal genetic information honorably discharged veteran or military status HIV or hepatitis C status or any other category protected under federal state or local law.

PNWU provides reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs and practices. Candidates who need an accommodation during the application process may contact Human Resources.

Employment is contingent upon successful completion of pre-employment screening which may include a criminal background check reference verification and credential verification.

Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred) please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

#AS1