Senior Executive Assistant

Build your big career with the firm that does Big Law Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1750 lawyers and 1400 business professionals. We celebrate excellence collaboration and community and have been recognized as a top workplace by USA Today Fortune The American Lawyer Vault and others. We are also certified by Great Place to Work.

At McDermott we dont just invest in your future we accelerate your career wherever it may lead. That includes supporting you both in and outside of the office.

With us youll find:

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity we encourage you to be yourself!

• Enthusiasm for all perspectives: Were smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas and we make opportunities for you and your career to thrive.

• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. Thats why our benefits program supports your physical emotional mental and financial health with an emphasis on work-life balance.

• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Job Description:

Essential Functions and Responsibilities:

• Ensure seamless planning and proactive management of the Principals calendar anticipating needs prioritizing competing demands and aligning scheduling with client and business priorities
• Coordinate travel arrangements including all logistics materials and itinerary management
• Serve as a primary point of contact for internal and external stakeholders including key clients exercising sound judgment in prioritizing communications and ensuring timely appropriate responses
• Draft review and where appropriate respond to correspondence on behalf of the Principal including communications with clients and stakeholders
• Coordinate meeting logistics including scheduling videoconferencing conference calls room reservations materials preparation and hosting of visitors
• Develop and maintain deep knowledge of the Principals key clients matters and priorities enabling proactive support of client engagement and relationship management
• Support client relationship efforts by identifying opportunities to connect with key clients (e.g. coordinating meetings aligned with travel prompting outreach and tracking follow-ups)
• Maintain and regularly update a comprehensive and strategic list of key client contacts and relationships
• Support client matters including opening new matters and assisting with conflict-related inquiries
• Assist in preparing client-facing materials presentations and communications with a high degree of accuracy professionalism and attention to detail
• Manage expense reporting accurately and in a timely manner
• Organize and maintain electronic and paper files in accordance with Firm records retention policies
• Interface as needed with other members of the Principals team including their Personal Assistant and Bookkeeper

Job Specifications:

• Bachelors degree
• At least five (5) years of related work experience
• Advanced knowledge of Microsoft Office Suite (Excel Outlook PowerPoint and Word)
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
• Ability to work effectively in a fast-paced environment
• Prior law firm and business development experience preferred

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job the employee is required to sit use hands reach with hands and arms stoop talk and hear

• Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities duties and skills required of employees assigned to this job.