Senior Clerk Typist

Minimum Qualifications:

• There is no civil service examination required for this position for theduration of the NY HELPS Program. Candidates must meet the minimumcivil service qualifications for a NY HELPS appointment as follows:
• Graduation from high school or possession of a high school equivalency diploma includingor supplemented by a course in typing (see Note 1) and one (1) year of office clericalexperience (see Notes 2 & 3).
• NOTE 1: One year of office clerical experience which included typing may be substitutedfor the required typing course.
• NOTE 2: Completion of a one (1) year or longer post high school secretarial course whichincluded typing may be substituted for the required experience. Additional office clericalexperience which included typing may be substituted for the required office clerical experience which included typing beyond the one yearrequirement may be substituted for high school on a year- for- year basis.
• NOTE 3: Verifiable part-time and/or volunteer experience will be pro-rated toward meetingfull-time experience requirements.

Typical Work Activities:

Types accounting and financial statements payrolls statistical tabulations and data for letters memoranda vouchers reports requisitions and other material;
Reviews accounts reports and other documents for completeness accuracy and conformity with established procedures;
Indexes and files documents and correspondence;
Searches locates and records papers and documents;
Assembles a variety of data from office records for incorporation into various reports;
Prepares payrolls and maintains time cards;
Composes and types routine correspondence;
Assists in proofreading prepared documents;
Answers telephone email or written correspondences gives routine information to the public and makes appointments for superior;
Operates an adding machine calculator or other office machines;
Ability to prepare and revise excel spreadsheets;
General database processing and data entry;
Prepare mail merges coordinate e-mail blasts and e-newsletters to send out;
Transcribes material from Dictaphone cylinders and belts;
Collects and maintains records of fees collected by department;
Operates an alpha-numeric keyboard to transcribe data directly to a computer;
Maintains records of petty cash fund;
Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks.

Required Experience:

Senior IC