Senior Bookkeeper — Multi-Station Accounting

The Role

EMS Unlimited is hiring a Senior Bookkeeper to own the companys day-to-day books across all of its stations and cost centers. This isnt a single-entity single-checkbook bookkeeping job youll be reconciling and coding across multiple bank accounts a company-wide corporate card program and eleven separate station/cost-center ledgers in a business with real complexity and real revenue seasonality.

This role sits between bookkeeper and controller on purpose. You wont be setting financial strategy running payroll or managing other staff thats the Fractional CFOs and Payroll teams lane. What you will own is making sure every dollar at every station is coded right reconciled on time and ready to report on.

What youll do:

• Own the general ledger in QuickBooks Online across all EMS Unlimited stations and cost centers keeping station-level P&Ls clean and current
• Code and reconcile corporate card activity (Divvy/BILL Spend & Expense) by station and manage accounts payable through for check-required vendors
• Perform monthly bank and credit card reconciliations across multiple accounts
• Maintain the companys debt schedule tracking balances payment timing and maturity dates across several active lending facilities
• Support monthly close and deliver accurate audit-ready financials to the Fractional CFO/CAO
• Coordinate with the payroll team on payroll-related GL entries (you wont run payroll Payroll & Benefits is handled separately through the companys PEO)
• Flag inconsistencies before they become problems this company runs lean and a good catch here saves real money

The Role

EMS Unlimited is hiring a Senior Bookkeeper to own the companys day-to-day books across all of its stations and cost centers. This isnt a single-entity single-checkbook bookkeeping job youll be reconciling and coding across multiple bank accounts a company-wide corporate card program and eleven separate station/cost-center ledgers in a business with real debt complexity (several active lending facilities each with its own payment schedule) and real revenue seasonality (wildfire response revenue alone can move from zero to six figures month to month).

This role sits between bookkeeper and controller on purpose. You wont be setting financial strategy running payroll or managing other staff thats the Fractional CFOs and Payroll teams lane. What you will own is making sure every dollar at every station is coded right reconciled on time and ready to report on.

What youll do:

• Own the general ledger in QuickBooks Online across all EMS Unlimited stations and cost centers keeping station-level P&Ls clean and current
• Code and reconcile corporate card activity (Divvy/BILL Spend & Expense) by station and manage accounts payable through for check-required vendors
• Perform monthly bank and credit card reconciliations across multiple accounts
• Maintain the companys debt schedule tracking balances payment timing and maturity dates across several active lending facilities
• Support monthly close and deliver accurate audit-ready financials to the Fractional CFO/CAO
• Coordinate with the payroll team on payroll-related GL entries (you wont run payroll Payroll & Benefits is handled separately through the companys PEO)
• Flag inconsistencies before they become problems this company runs lean and a good catch here saves real money

What this role is not: a CPA-track controller position a financial-strategy role or a people-management role. If youre looking to run the finance department this isnt that. If you want to be the person who makes sure a fast-growing multi-state EMS companys books are actually right this is.

Compensation & Benefits

Salary commensurate with experience. Comprehensive benefits administered through the companys PEO full W-2 employment no contractor arrangements.

...do it again tomorrow.

Qualifications :

Required:

• 5 years of full-charge bookkeeping or staff accounting experience
• Hands-on proficiency in QuickBooks Online including multi-entity or multi-location bookkeeping
• Strong general ledger AP/AR and bank/card reconciliation experience
• Solid Excel skills (pivot tables lookups youll be building and reading station-by-station breakdowns regularly)
• Comfortable owning books independently with minimal oversight while knowing when to escalate

Preferred (nice to have not dealbreakers):

• Experience with corporate card/expense platforms (Divvy BILL Spend & Expense or similar)
• Exposure to government/federal contract accounting or compliance-grade recordkeeping
• QuickBooks ProAdvisor certification
• Healthcare EMS ambulance or transportation industry background
• Associates or Bachelors degree in Accounting or Finance (a plus not required real experience carries more weight here than a credential)

Additional Information :

All information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time