Senior Administrative Support Specialist

Odyssey has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command Control Communications and Battle Management Division (C3BM).

Command Control Communications and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF USSF Joint and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BMs main efforts are Architecture and Systems Engineering (ASE) Operational Response Team (ORT) and multiple mission integration teams such as Air Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

This is a full-time position at Hanscom AFB Bedford MA.

In this Advisory and Assistance Services (A&AS) role you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making planning and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations contribute to mission success and help deliver critical capabilities to the warfighter.

Duties to include but not limited to:

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues priorities and organizational initiatives.
• Track and monitor action items taskings suspense dates and program deliverables.
• Prepare correspondence reports briefing materials and official documents for leadership review and signature.
• Coordinate and support meetings conferences and working groups including scheduling logistics virtual meeting setup and documentation.
• Develop and maintain meeting records agendas attendance logs minutes and action item trackers.
• Manage leadership calendars conference room schedules and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms ensuring proper setup and execution.
• Disseminate program policies guidance and organizational communications to internal and external stakeholders.
• Maintain program files records and document repositories in accordance with organizational procedures.
• Assist with workflow management office operations and process improvement initiatives.
• Coordinate analyze distribute and track organizational taskings and responses.
• Support travel planning coordination and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries answer telephones and provide administrative customer support.
• Provide recommendations to improve administrative processes office efficiency and organizational effectiveness.

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance: Must have and be able to maintain an active Top Secret level clearance and have current SCI eligibility

Preferred Qualifications:

Education: Bachelors Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed 5 of which must be in the DoD OR

• • 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements eight of which must be in the DoD.

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook Teams)
• Experience utilizing the Defense Travel System (DTS)
• SharePoint administration and document management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams Zoom WebEx)
• Action item suspense and workflow tracking
• Preparation of executive correspondence reports and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection analysis and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to manage multiple priorities and competing deadlines
• Professional demeanor when interacting with senior military and civilian leadership
• Strong attention to detail and accuracy
• Excellent customer service and stakeholder engagement skills
• Ability to work independently with minimal supervision
• Strong problem-solving and critical-thinking abilities
• Collaborative team player capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced mission-focused environment
• Proactive mindset with a continuous process-improvement approach
• Strong relationship-building and coordination skills
• Ability to anticipate leadership needs and respond effectively
• High level of professionalism reliability and accountability

Additional Information:

Location: Hanscom AFB MA

Travel:10%

On-Site:This position requires the candidate to be on-site

#LI-MK1

Odyssey is a world-class technical engineering and integration company serving the warfighting ecosystem with airborne integration ISR C2 and warfighter readiness capabilities. Odyssey meets the militarys operational needs by integrating layered defense systems from equipment technology and services to data information and business operations. We streamline defense acquisition and sustainment engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution peak organizational performance and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment ambition and respect in our work and communities through OdysseyCares a philanthropic group focused on giving back through direct donations an employer match program and volunteering events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates relevant work experience specific skills and competencies geographic location education and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance Tricare supplement short-term disability long-term disability 401(k) match flexible spending accounts health savings accounts employee assistance program learning and development benefit paid time off and holidays.

Odyssey Benefits