Senior Administrative Assistant (Contract) 816

TheSr. AdministrativeAssistant plays an important role in ensuring the effective and efficient maintenance of departmentalprocesses proceduresandprograms inclusive of calendar management scheduling vendormeetingstravel arrangementsandexpenses. It is imperative this person can handle details of a confidential and critical nature. Tobe successful at this position it will be important to exercise independent judgment to optimize internal processes and procedures as well asact as a team will be a need to be flexible and perform other duties asassigned.

** The ideal candidate will have expert experience with busy calendar managment and travel planning **

Key Responsibilities:

• Provide logistical planning and administrative support for the designated leaders including calendar management
• Agenda and logistics management (room catering A/V Zoom) for meetings and team outings including: Leadership Team Meetings Town Halls Staff Meetings Team Offsites etc.
• Schedule and coordinate larger cross-functional meetings as requested by extended leadership team members with direction from designated leader.
• Work across departments and with other administrative associates to facilitate interview schedules meeting logistics etc.
• Work closely with the other DTE admin for department meetings and events.
• Coordinate interactions with strategic vendors - onsite visits conference calls offsite meetings and book travel arrangements
• Submit T&E reports in Concur
• Manage leadership team and staff meeting agendas in Microsoft Teams/Sharepoint/OneNote etc.

Minimum Qualifications:

• Bachelors Degree preferred
• 5 years administrative experience
• Experience with Outlook Calendar Management and Concur Expense reporting systems
• Demonstrates excellent communication verbal and written and interpersonal skills
• Able to work in a fast-paced environment and multi-task
• Team player able to develop rapport and credibility with team members D
• Detail orientated with ability to identify and communicate conflicts in scheduling/priorities

$43-$50/hr

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (Vertex). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation medical benefits fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors including skills competencies experience location and/or being pursued and other job-related factors permitted by addition this role will be eligible for overtime pay in accordance with federal and state requirements

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No C2C or Third-Party Vendors