Schwartz Center Program Manager

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

ABOUT US:

The Schwartz Center for Compassionate Healthcares mission is to partner with healthcare organizations to advance compassion for patients care teams and their healing relationships. We are a Boston-based nonprofit with international reach with nearly 800 organizations in the US UK Ireland Canada Australia and New Zealand conducting the Schwartz Rounds program. Research shows this program strengthens compassion and enhances patient care. The Schwartz Centers evidence-informed programs and resources have proven to be versatile sustainable and effective across diverse settings including hospitals outpatient clinics cancer centers VA medical centers organ donation organizations nursing homes hospice providers health insurers and beyond. The Schwartz Centers strategic priorities for the coming decade include expansion of Schwartz Rounds within existing partner organizations as well as to new acute care hospitals and into adjacent healthcare markets such as ambulatory centers retail health and virtual/home-based care.

We are also looking to strengthen our community of compassionate care champions who are the leaders running our programs across the globe and to further develop our Schwartz Compassionate Care Model and associated tools and resources. We are looking to build new relationships collaborations and partnerships with a wide variety of external organizations and associations who are aligned with our work supporting caregiver well-being and patient/family compassion. Our operational budget is funded approximately 50% by philanthropy with funds coming from individual corporate and foundation donors and 50% by earned revenue through program fees. Our vision for the coming decade is to be a global leader in championing compassion for all who seek and provide healthcare.

ABOUT YOU:

You are highly organized detail-oriented and energized by bringing structure to complex fast-moving environments. You thrive on keeping people projects and priorities aligned and you take pride in making sure things run smoothly behind the scenes. You are a strong project manager who can track multiple initiatives at once anticipate needs and follow through consistently. You are comfortable working across teams and coordinating efforts.

You are both process- and people-oriented. You are technologically proficient and comfortable working across nonprofit applications and platforms such as project management tools CRM platforms and learning management systems but you are equally skilled at communication coordination and relationship management.

You are adaptable and steady in the face of change with the ability to prioritize effectively across competing demands in a fast-paced evolving environment. You bring a calm solutions-oriented mindset and are excited to help bring structure clarity and consistency to a team and organization that is growing and evolving.

Most importantly you are aligned with our mission and motivated by work that supports healthcare professionals and advances compassionate care globally.

ABOUT THE WORK:

The Program Manager plays a central role in supporting the Programs Team by serving as an operational hub for coordination execution and communication. Reporting to the Chief Clinical Officer this role is responsible for ensuring that Programs Team operations run smoothly initiatives stay on track and the team has the structure and support needed to succeed. This position serves as a member of the Information Systems Governance Committee which is responsible for the strategic oversight and prioritization for projects related to information systems. As the organization continues to grow and evolve this role will help strengthen operational consistency reduce administrative burden across the team and support the effective execution of complex cross-functional work.

This role will regularly interact with site contacts to support coordination respond to inquiries and ensure timely communication. This role is critical to enabling the Programs team to operate at a high level by reducing operational friction and supporting team-members in high-impact work with sites.

Specific responsibilities include:

Program Operations and Coordination

• Maintain and manage a centralized Programs calendar across all core programs trainings events and other program-related activities.
• Coordinate logistics for program activities ensuring timelines materials staffing and communications are aligned and executed effectively.
• Serve as a point of coordination for incoming inquiries helping to triage and route requests to the appropriate team member or resource and responding directly when appropriate.
• Support consistent communication and information flow across the Programs team ensuring clarity around priorities deadlines and upcoming work.
• Help maintain operational continuity across recurring processes and time-sensitive deliverables.

Project Management and Initiative Support

• Develop and manage project plans for key program initiatives including new program launches process improvements and content or resource development projects.
• Track progress across multiple initiatives ensuring clear timelines ownership and follow-through.
• Proactively identify risks gaps and delays and surface them to leadership with recommendations for resolution.
• Support cross-functional coordination with internal teams including Communications Operations and Development as well as external partners when needed.
• In partnership with the Director of Information Systems help establish and maintain practical project management tools documentation and workflows that improve team visibility and execution.

Team Coordination

• Support the structure and facilitation of team meetings including agenda development documentation of key decisions and tracking of action items.
• Help drive follow-through on key initiatives by monitoring commitments and ensuring timely execution across the team.
• Prepare status updates and summary materials that help leadership understand where work stands what is at risk and what needs attention.
• Contribute to building a coordinated high-functioning team environment with clear roles responsibilities and workflows.
• Run portions of operational meetings as appropriate and support meeting cadence and follow-up across the Programs team.

Data Reporting and Insights

• Pull organize and format data from Salesforce and other systems to support program tracking reporting and operational decision-making.
• Ensure accuracy consistency and clarity of program data used for internal decision-making and external reporting.
• Partner with the Chief Clinical Officer to interpret data identify trends and contribute to monthly reports.
• Contribute to shaping how program impact is communicated to leadership and the Board.
• Support the development and maintenance of recurring reports dashboards and summary materials that demonstrate program reach engagement and impact.

Process Improvement and Systems Support

• Identify inefficiencies in workflows and propose improvements to enhance team effectiveness scalability and consistency.
• Support operational processes across systems including Salesforce Cvent outbound marketing system learning management systems (LMS) Microsoft Office tools and internal tracking tools.
• Provide administrative and technical support related to program operations and training logistics.
• Help maintain accurate records templates and process documentation so that core team functions are reliable and repeatable.
• Collaborate with colleagues to strengthen systems that support onboarding communication reporting and internal coordination.

Event and Experience Support

• Partner with the Community Experience Manager and Programs team to support planning and execution of webinars events and community engagement opportunities.
• Assist with promotion coordination participant communications and follow-up to ensure high-quality participant experiences.
• Support internal logistics related to events including event and registration operations processes data and technology.

Training Support

• Provide logistical and operational support for training programs including coordination scheduling participant tracking and related communications.
• Support backend processes related to learning management systems and training enrollment as needed.
• May occasionally support elements of training delivery based on interest and comfort level; this is not a core responsibility of the role.

WE ARE A GOOD FIT IF YOU HAVE

Required:

• Bachelors degree in a relevant field (e.g. healthcare administration public health nonprofit management business or a related discipline).
• 5 years of professional experience in program management project management operations or a closely related role.
• Experience working with Salesforce
• Prior experience with learning management systems (LMS) and user support related to online learning and engagement platforms
• Demonstrated ability to manage multiple projects simultaneously and deliver high-quality work on time.
• Strong organizational skills and attention to detail with the ability to track and manage complex workflows and moving parts.
• Excellent written and verbal communication skills including the ability to prepare clear summaries and reports.
• Comfort working with data and generating reports to support decision-making and organizational visibility.
• Ability to build collaborative relationships and work effectively across teams and functions.
• Ability to prioritize effectively across competing demands in a fast-paced evolving environment.
• Ability to operate professionally in a remote environment with Eastern Time Zone working hours 9AM-5PM.

Preferred:

• Experience in healthcare nonprofit or other mission-driven organizations.
• Experience using project management tools (e.g. Asana Smartsheet or similar).
• Project Management Professional (PMP) certification or equivalent training and experience.
• Experience supporting reporting dashboards or leadership-facing materials that communicate organizational impact.

Personal Attributes:

• Highly organized reliable and detail-oriented.
• Proactive and solutions-oriented with the ability to anticipate needs and take initiative.
• Comfortable working in a dynamic evolving environment with shifting priorities.
• Strong interpersonal skills
• Calm steady presence who contributes to team cohesion clarity and effectiveness.
• Deep alignment with the mission of advancing compassion in healthcare.

TO APPLY:

Applications should include a current resume and a cover letter detailing applicable experience and accomplishments.

Remote

399 Revolution Drive

40

Regular

Day (United States of America)

Pay Range

$79560.00 - $115720.80/Annual

Grade

7

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework