School Registrar

Title:School Registrar

Location: Great Hearts Live Oak Lower School; 7653 N Loop 1604 E Live Oak TX 78233

FLSA Status: Exempt Salaried

Compensation Type: Salaried

About Great Hearts Academies

Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona Louisiana and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth Goodness and Beauty we believe the highest goal of education is to become good intellectually and morally.

What does Great Hearts have to offer

We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:

• Comprehensive Health Coverage: Exceptional medical dental and vision insurance with minimal employee contribution.

• Retirement Planning: Access to the Texas Teacher Retirement System.

• Supportive & Mission-Driven Culture: Join a workplacecentered around true collegiality collaboration and opportunities for personal and professional growth.

Position Summary

The mission for the Registraristo manage andmaintain the integrity and accuracy of the student information pipeline to and through the student data lifecycle (application to graduation). The Registrar organizes all the campus operation tasks withkey stakeholders andexecutes campus operation processes that bind to our student information system (PowerSchool).Under limited supervision administers the overall operations of therecords office including areas such as management of student records official and unofficial transcripts grade petitions graduation process monitoring academic guidelines degree audit reporting system and related matters. Ensures compliance with Family Rights and Privacy Act and all other applicable laws and regulations.

Duties & Responsibilities

• Manage the annual enrollment and waitlist cycles including late enrollment and withdrawal processes and transfer of records documents/processes.

• Keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.

• Reconciling monthly financial receipts and invoices.

• Organize and oversee the annual distribution (and collection) of textbooks materials and lockers to students and faculty including informative communications with parents regarding book deposits ordering etc.

• Ensure that all student grades are recorded in PowerSchool for submission to the ADE and coordinate communication of grades to the families.

• Partner with instructional team to distribute instructions on how to access PowerSchools parent portal

• Report cards distributed by academic calendar quarter deadline.

• 97.00% ADA (Avg. Daily Attendance) for Campus

• Owns the attendance process for the campus students

• Works with students staff and parents to ensure students attend school every day

• Communicates attendance reporting to staffincludingChronicAbsenteeism Progress Towards Goal by Day Absence calculator

• 100% of Student Records received by the First Week of School (FWOS)

• Maintain all academy records as required by audits/state and federal guidelines and as requested by the Director of Campus Operations and/or Great Hearts Lead Office Staff

• Receive and process records requests from schools to which students transfer

• All PEIMS deadlines are met based on the SIS operating calendar

• Maintain all student files and records including 45-day screens health screenings immunization records incident reports etc.

• Grade Verification Re-registration End of Year tasks PET/PID School and Section Enrollment Audits Transcripts are completed timely and accurately

• Manage the mailing and collection of student entry documents including emergency cards locker assignments library and handbook signature pages etc.

Qualifications Competencies and Strengths:

Education: Bachelors degree preferred.

Experience:Previous administrative experience required experience in school administrative or working with student systems is preferred.

Additional Requirements

Type of clearance: Must complete Texas Department of Public Safety fingerprint clearance and background check.

Physical functions:Requires but is not limited to standing sitting repetitious hand and body movements bending squatting and reaching. May be required to move or position equipment up to 50 pounds approximately.

US Work Authorization is required.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required: May need to travel locally for training and professional development opportunities.

This description reflects managements assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.