Representative, Gift Planning Operations

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends faculty and staff corporations and foundations as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

The Gift Planning Operations Representative contributes to the day-to-day workflow and process for administering estate distributions to the University of Illinois Foundation (UIF) and the University of Illinois (University) and supports administration of deferred gifts and general departmental operations.

DUTIES AND RESPONSIBILITIES:

1. Supports the estate administration process by accurately processing estate payments preparing paperwork to record new or additional estate commitments reviewing estate accounts tracking follow-up and corresponding with advisors attorneys university colleagues foundation colleagues and donors to ensure estate gifts for all three universities are received in a timely manner.

2. Oversees and manages departmental records by creating updating revising and retrieving files and records in UIFs online record management system and customer relationship management system.

3. Maintains the departmental email inbox including review prioritization response and tracking emails related to approval and recording of revocable irrevocable and estate planned gifts

4. Reviews and prioritizes mail for the department; has the independent responsibility to re-direct mail more appropriately answered by others.

5. Responds to routine phone and visitor inquiries requests and problems utilizing high-quality customer service skills to resolve issues or direct these calls/visits to the appropriate internal colleague.

6. Develops a working knowledge of planned giving vehicles internal processes related to recording planned gifts processing payments and administering estates.

REQUIRED QUALIFICATIONS:

1 years work experience in an administrative role

Ability to solve problems independently

High integrity ability to adhere to strict confidentiality standards

Willingness to embrace new ideas and engage in collaboration and excellent relationship-building and interpersonal communication skills

Results-driven self-motivated fast learner can concurrently manage and reprioritize multiple projects

PREFERRED QUALIFICATIONS:

Experience in higher education or non-profit industry

Experience in banking/trust estate planning financial planning taxation or a similar field

Application Deadline: October 25 2026

The starting salary range for this position is projected to be $35000 - $40000 per year. This is a salaried non-exempt role. While our job postings include salary ranges your compensation will be based on your specific experience and qualificationswere not limited by these posted ranges.

Youll be inspired daily in our state-of-the-art environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options. We encourage work-life balance through our hybrid schedule for many positions combining in-office collaboration with up to 2 days of remote work flexibility.

Your comprehensive benefits package includes medical vision and dental coverage company paid life insurance generous vacation time including 24 days annually and more. Generous pension benefits are also included. We invest in your present and future wellbeing providing the support you need to succeed.

Application Process: For full consideration for the role all candidates must complete an online application and include a cover letter and resume. Candidates may create a profile through . For further information regarding application procedures contact Foundation Human Resources at

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER