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Rental Events Operations Coordinator, Temp (7 months)

Sfmoma

Job Location:

San Francisco, CA - USA

Hourly Salary: USD 30 - 36

Posted: 29 September 2026 (Yesterday)

Application Deadline: 27 December 2026

Vacancies: 1 Vacancy

Job Summary

The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever these connections matter and are aligned with our values.

Inclusive: We strive to be a museum of many voices in dialogue.

Passionate: We believe working with art is more than a job or trusteeship - its a way of life.

Brave: We are committed to approaching our work with courage and a sense of adventure always ready to explore new perspectives.

Empathic: We aim to act like a person not an institution.

SFMOMA is a place for the infinitely curious to explore support and experience the art of our time. We believe that modern and contemporary art can influence the way we think view the world and embrace the many voices and perspectives around us. We aspire to foster an environment that elicits joy nurtures a sense of belonging and purposewhere difference is seen as a strength and every one is appreciated for their whole self.

Schedule: Full Time 35 hours/week Temporary (7 months) at least three days working onsite

The Rental Events Operations Coordinator plays a key role in supporting the daily operations of the Rental Events team contributing to the successful planning and seamless execution of all Rental Events. This position requires clear direct and professional communication with internal partners clients and vendors.

The Operations Coordinator is responsible for generating event documentation assisting in the instruction and guidance of the on-call Event Specialist team and supporting the Operations Manager in relaying to museum colleagues in other departments the scheduling details and overall impact of upcoming rental events. This role demands strong organizational skills attention to detail and the ability to collaborate across teams to uphold customer service standards and operational efficiency.

Working flexible hours onsite including evenings and weekends this position supports and reports to the Rental Events Operations Manager.

Responsibilities & Duties

Act as onsite point-of-contact for vendors clients and museum staff while executing active events ensuring all policies and procedures of the museum are followed.
Assistin guiding and counseling the on-call Event Specialists assigned to an event. Ensurethe on-call staff adheres to the event timeline (including following scheduled meal breaks) and promptly completes event duties during events.
Support Rental Events Operations Manager with drafting event documentation updating all event management and scheduling software and updating project task lists.
Display exceptional customer service skills including clear and thoughtful communication with internal and external partners as well as a willingness to go above and beyond to deliver exemplary experiences to clients.
Assist the Operations Manager in scheduling the on-call Event Specialists needed to support all Rental Events.
Problem-solvewith a wide range of stakeholders becoming an expert in the execution of museum policy and procedure during events.
Partner closely with the Facility Operations Janitorial Engineering and Security teams to ensure they are appropriately staffed to support Rental Events.
Attend and support regularly scheduled operations meetingsfacilitatingcommunication between security operations and enterprise events when possible.
Update all arrangement details inArtifaxsoftware to ensure Rental Events are listed accurately and are free of conflicts. Follow up on changes needed with Operations Manager.
Understandmaintain and complete centralized schedule activities in Asana.
Contribute to event planning scheduling and on-site event management support for the wider Events team asrequested.

Qualifications & Skills

College degree desired or equivalent work experience.
Minimum of two (2) years of event coordination experiencerequired.
Experience in customer relations is essential.
Experience with Microsoft Office 365 isrequired.
Experience with intra-departmental communications within large organizationsstronglydesired.
Previousexperience in a museum setting is desired.
Experience with venue management software and project management software like Asana is a plus.

Working Conditions

Must be able to lift and carry at least 35 lbs.
Must be able to work flexible hours onsite including nights weekends and early mornings.
Must be able to remain on your feet for extended periods during event shifts

$30.01 - $36.02 an hour

$30.01/hour (starting); $36.02/hour (position)

This is a union position subject to the provisions of the Collective Bargaining Agreement (CBA).

Job posting open date: 9/9/26

All jobs posted will remain open for at leastfivebusiness days.

We encourage both internal and external candidates to apply within theinitialopen posting period as the application close date may or may not be extended beyond will not be accepted after apostinghas been closed.

Location: San Francisco 151 3rd Street.

Benefits: PTO Medical Dental Vision Flexible Spending Accounts Pet Insurance Life and AD&D Coverage Disability Insurance Mental Health and Wellness Benefits Discount Programs Pre-Tax Commuter Benefits 403(b) Retirement Savings Plan SFMOMA Membership and more

At SFMOMA we do not believe that any applicant can or should meet every qualification listed in a job posting. We are committed to welcoming applicants from all backgrounds and professional paths who are inspired to join a mission-driven community-oriented organization grounded in inclusivity passion bravery and empathy.

If this describes you we encourage you to apply.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

SFMOMA is an equal opportunity employer that is committed to diversity equity inclusion and accessibility. No person shall be discriminated against based on race color religion gender gender identity age genetic information ancestry/national origin marital status disability medical condition HIV status sexual orientation veteran/military status and any other category protected by federal or state law.

You may request reasonable accommodation if you are unable to or are limited in your ability to access job postings or provide additional information asked in the job posting.

You can request reasonable accommodation by contacting the People Team at emailprotected.

Required Experience:

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