Remote Executive Assistant Operations Coordinator

Were hiring an Executive Assistant / Operations Coordinator to keep our leadership team organized and our operations running smoothly as we sprint toward public launch.

Summary

• Flexible Title: Can tailor to reflect your skills & experience.
• Flexible Time: Can do full-time part-time side-gig (off-hours) or fractional (contract).
• Flexible Commitment: Can do short-term long-term or intermittent.

Why so flexible Were a FUNDED startup racing to launch end of Q3 2026. That gives us just 3 months to stack features while raising additional working capital. Feel free to jump in help us ship then bounce >> or stick around. A successful launch translates into lots of permanent jobs for those that want them. Were also interested in long-term side gig relationships if thats what youre intoin our experience a few expert hours often beat full-time learning-curve hours.

About Us

Were a credible funded remote-first startup backed by a growing team. Were pre-launch and moving fast.

About The Role

Startup founders are busy. Ours are no exception theyre juggling product fundraising hiring partnerships and a dozen fires at once. What they need is someone who can take the operational chaos off their plate so they can focus on the work that moves the company forward.

This is part EA part ops coordinator part make sure nothing gets dropped. Youll manage calendars coordinate across teams keep projects on track handle logistics and generally be the person who makes sure the machine runs. If youre the type who gets satisfaction from bringing order to chaos this is your role.

Compensation

Up to $75000 max total annual compensation in Tier 1 cities; cash and equity components to be negotiated. Given the flexible commitment model comp will be structured accordingly fractional or hourly arrangements welcome.

What Youll Do in Your First 7 Days

• Youve gotten access to calendars project tools and communication channels
• Youve met the leadership team and understand their priorities schedules and working styles
• Youve taken ownership of calendar management and started coordinating meetings
• Youve identified at least one operational bottleneck and started cleaning it up
• The team knows who you are why youre here and how youll work together

What Youll Do Ongoing

• Manage executive calendars schedule reschedule protect time blocks and make sure leadership shows up prepared
• Coordinate across teams keep communication flowing between departments so nothing falls through the cracks
• Track projects and deadlines maintain project trackers follow up on action items and flag things that are slipping
• Handle logistics travel events vendor coordination and the random operational tasks that come with a startup
• Prepare materials pull together decks agendas notes and summaries so meetings are productive

What Were Looking For

Must-haves:

• 2 years as an executive assistant operations coordinator chief of staff or similar role
• Extremely organized you manage multiple priorities without dropping balls
• Strong written and verbal communication you represent leadership professionally
• Proactive you anticipate needs before being asked
• Comfortable with tools like Google Workspace Slack Notion or similar project management platforms

Nice-to-have:

• Experience supporting founders or C-suite in a startup environment
• Familiarity with basic bookkeeping HR coordination or vendor management
• Comfortable in fast-moving ambiguous environments

What Youre NOT

• Not an office manager were fully remote; this is coordination not facilities
• Not a personal assistant this is professional support not errands
• Not a project manager youll track projects but youre not owning strategy or roadmap

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