Registrar Services Coordinator III (Academic Pathways)

Catalog Management

• Coordinate and manage processes related to the annual publication of university catalogs.
• Oversee catalog content updates including verifying accuracy drafting editing and ensuring consistent formatting and style.
• Maintain and update the catalog using the universitys catalog management system.
• Coordinate catalog data refreshes and assist with automation and integration of catalog-related systems and processes.
• Verify and maintain non-curriculum content including policies procedures and academic calendars.
• Ensure degree program information is updated accurately and coordinate related website links.
• Communicate with campus catalog partners to ensure deadlines are met and updates are completed.
• Coordinate production of PDF catalog versions and archival of prior catalogs.
• Develop and maintain documentation for catalog-related procedures and workflows.
• Attend catalog and software-related trainings and seminars to identify process improvement opportunities.
• Cross-train team members on catalog production processes to provide operational backup support.

Curriculum and Degree Audit Support

• Attend monthly curriculum committee meetings to track approved curriculum changes.
• Review curriculum proposals and provide feedback related to catalog production requirements.
• Maintain curriculum inventory records supporting approved university courses.
• Submit approved curriculum changes through applicable state processes.
• Assist with implementing approved curriculum changes within the student information system.
• Support maintenance of the universitys degree audit process and ensure compliance with curriculum standards.
• Collaborate with academic advisors to support degree audit accuracy and related processes.
• Assist with the review and approval of degree audit analyses and tracking requirements for degree candidates.

Systems and Credential Coordination

• Support alternative credentialing initiatives including badges micro-credentials and the Comprehensive Learner Record (CLR).
• Assist with software configuration maintenance and data entry for credentialing systems.
• Maintain and update the Registrars website to ensure accurate and accessible information.
• Coordinate with Enrollment Marketing and Communications on website updates and content management.
• Draft proofread and format web content and registrar forms for publication.
• Assist with testing planning and implementation of student record system updates.
• Develop and update training materials for internal staff and campus partners.

Operational Support

• Cross-train to support functions across the office during peak workload periods.
• Assist with special projects and additional registrar-related initiatives as assigned.
• Provide administrative and operational support to ensure efficient office processes and continuous service improvement.
• Complete special projects and other duties as assigned.