Referral Coordination Program Nurse Manager

Duties and Responsibilities include but are not limited to:

• Provides administrative and clinical leadership for the Referral Coordination Program (RCP) ensuring effective coordination of referral management activities across the organization.
• Oversees the coordination implementation and continuous improvement of clinical referral management processes to ensure timely appropriate and Veteran-centered care.
• Serves as the liaison between Surgery Service specialty providers nursing staff administrative personnel and leadership to facilitate efficient referral coordination and communication.
• Supervises nursing and clinical staff by planning work assignments establishing priorities monitoring workload distribution and ensuring efficient daily operations.
• Ensures nursing care and referral management activities comply with Veterans Health Administration (VHA) Office of Community Care (OCC) accreditation regulatory and professional practice standards.
• Leads quality improvement initiatives by analyzing referral management data monitoring program performance metrics identifying trends and recommending operational improvements.
• Develops revises and implements standard operating procedures policies and workflows in response to changes in national directives OCC guidance VISN requirements and facility policies.
• Collaborates with physicians specialty consultants and interdisciplinary teams to improve clinical coordination referral processes and patient outcomes.
• Reviews clinical documentation to ensure compliance with Referral Coordination Initiative requirements regulatory standards and organizational policies.
• Monitors program performance through data analysis prepares reports and presentations and provides recommendations to executive leadership for process improvement.
• Recruits interviews selects mentors and develops staff while collaborating with Human Resources to support timely hiring and workforce planning.
• Evaluates employee performance by establishing expectations conducting competency assessments completing performance evaluations and providing ongoing coaching and feedback.
• Identifies staff educational needs and coordinates orientation continuing education competency validation and mandatory training to support professional development and regulatory compliance.
• Addresses employee relations matters by resolving workplace concerns counseling staff recommending disciplinary actions when appropriate and ensuring adherence to labor relations and Equal Employment Opportunity requirements.
• Ensures exceptional customer service by promoting Veteran-centered care improving patient satisfaction and supporting safe respectful and equitable healthcare delivery.
• Maintains operational readiness by monitoring compliance with accreditation standards patient safety initiatives infection prevention practices and organizational performance requirements.
• Performs referral management and clinical review activities to maintain subject matter expertise identify operational barriers and support efficient patient access to specialty care.
• Participates in facility VISN and interdisciplinary committees task forces and workgroups to advance nursing practice referral coordination and organizational initiatives.
• Analyzes current and future workforce requirements to determine staffing needs competency requirements and resource allocation to meet program objectives.
• Provides leadership coverage for senior Referral Coordination Program management as assigned and performs other related duties necessary to support organizational and patient care objectives.

VA offers a comprehensive total rewards package: VA Nurse Total Rewards

Pay: Competitive salary regular salary increases potential for performance awards
Paid Time Off: 50 days of paid time off per year (26 days of annual leave 13 days of sick leave 11 paid Federal holidays per year)Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Licensure: 1 full and unrestricted license from any US State or territory

Work Schedule: Monday - Friday 7:00am - 3:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

• U.S. Citizenship; non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical evaluation.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• You may be required to serve a probationary period.
• Complete all application requirements detailed in the Required Documents section of this announcement.

Basic Requirements:

• English Language Proficiency. In accordance with 38 U.S.C. 7403(f) no person shall serve in direct patient care positions unless they are proficient in basic written and spoken English.
• Graduate of a school of professional nursing approved by the appropriate accrediting agency and accredited by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation Commission for Education in Nursing (ACEN) or The Commission on Collegiate Nursing Education (CCNE); OR Individuals attending a masters level bridge program in nursing who have completed coursework equivalent to a bachelors level degree in Nursing may have opportunity to become registered as a nurse with a state licensing board prior to completion of the bridge program. Upon achievement of a State license the individual may be appointed on temporary basis and later converted to a permanent appointment upon successful completion and graduation from the bridge program. (Reference VA Handbook 5005 Appendix G6); OR In cases of graduates of foreign schools of professional nursing possession of a current full active and unrestricted registration will meet the requirement for graduation from an approved school of professional nursing to warrant an appointment as a Nurse who has completed an associated degree/entry level Nursing education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation accepted by VA such as International Consultants of Delaware (ICD).
• Current full active and unrestricted registration as a graduate professional nurse in a State Territory or Commonwealth (i.e. Puerto Rico) of the United States or the District of Columbia. Graduate Nurse Technician (GNT) Exception: Candidates who otherwise meet the basic education requirements but do not possess the required licensure may be appointed at the entry step of the grade and level applicable to the completed nursing education as a GNT on a 120-day temporary appointment while actively pursuing licensure (may be extended up to two years on a case-by-case-basis.)

Preferred Experience:

• 3-5 years management/supervisory experience
• Exceptional communication and team-building skills demonstrated through documented experience leading committees task forces councils or workgroups (e.g. shared governance unit practice council) or precepting/mentoring/onboarding staff
• Experience in change management - led a process improvement unit rollout or EHR transition
• Data analytics data collection and project management experience - e.g. staffing models quality metrics dashboards or reporting
• Education Level: Master of Science in Nursing/ Doctor of Nursing Practice

NOTE: Grandfathering Provision - All persons currently employed in VHA in 0610 series and performing the duties as described in the qualification standard on the effective date of the standard (1/29/2024) are considered to have met all qualification requirements for the grade held including positive education and licensure/certification.

Grade Determinations: The following Scope Education and Dimension criteria must be met in determining the grade assignment of candidates and if appropriate the level within a grade. The Dimension requirements (Practice Veteran/Patient Driven Care Leadership Professional Development and Evidence-Based Practice/Research) are detailed for each grade and level within the online assessment: I Level IDelivers fundamental knowledge-based care to assigned clients while developing technical competencies.An Associate Degree (ADN) or Diploma in Nursing with no additional professional nursing required.Nurse I Level IIDemonstrates integration of biopsychosocial concepts cognitive skills and technically competent practice in providing care to clients with basic or complex.An ADN or Diploma in Nursing AND 1 year of specialized nursing experience equivalent to Nurse I Level 1 ;OR a Bachelor of Science in Nursing (BSN) with no additional professional nursing experience required.Nurse I Level IIIDemonstrates proficiency in practice based on conscious and deliberate planning. Self-directed in goal setting for managing complex client situations.An ADN or Diploma in Nursing AND 2 years of professional nursing experience in which one year is equivalent to Nurse I Level 2; OR a BSN and 1 year of professional nursing experience equivalent to the Nurse I Level 2; OR a Masters degree in nursing (MSN) and no additional professional nursing experience; OR a Masters degree in a *related field with a BSN and no additional professional nursing experience.Nurse IIDemonstrates leadership in delivering and improving holistic care through collaborative strategies with others.A BSN with 2 years of professional nursing equivalent to Nurse I Level 3; OR an MSN with one year of specialized nursing experience equivalent to Nurse I Level 3; OR a Masters degree in a *related field with a BSN and one year of specialized nursing experience equivalent to Nurse I Level 3; OR a Doctoral degree in Nursing with no professional nursing experience; OR a Doctoral degree in a *related field with a BSN with no additional professional nursing experience.Nurse IIIExecutes position responsibilities that demonstrate leadership experience and creative approaches to management of complex client care beyond the immediate practice setting.MSN and 2 years of specialized nursing experience one of which is equivalent to Nurse II and meets all dimension requirements for Nurse III; OR a Masters degree in *related field with BSN and two years of specialized nursing experience one of which is equivalent to Nurse II and meets all dimension requirements for Nurse III; OR a Doctoral degree in Nursing with and one year of specialized nursing experience equivalent to Nurse II and meets all dimension requirements for Nurse III; OR a Doctoral degree in a *related field with a BSN and one year of specialized nursing experience equivalent to Nurse II and meets all dimension requirements for Nurse III.*Note: Foreign education programs/degrees are not creditable as related degrees.

Reference: For more information on this qualification standard please visit Requirements: This position is primarily performed in an office and/or administrative setting. The position may require long periods of sitting through meetings and/or at the computer. Work requires lifting less than 15-lbs such as books supplies and reports. The incumbent must be mature flexible sensible individuals capable of working effectively in stressful situations able to shift priorities based on patient staff and/or facility needs. This position requires visual acuity keen hearing clear distinctive speech and manual dexterity. The incumbent must be able to work alone in groups and at times in close proximity to staff when providing instructions.