Recruiting Operations Manager

Applied Intuition Inc. is powering the future of physical AI. Founded in 2017 and now valued at $15 billion the Silicon Valley company is creating the digital infrastructure needed to bring intelligence to every moving machine on the planet. Applied Intuition services the automotive defense trucking construction mining and agriculture industries in three core areas: tools and infrastructure operating systems and autonomy. Eighteen of the top 20 global automakers as well as the United States military and its allies trust the companys solutions to deliver physical intelligence. Applied Intuition is headquartered in Sunnyvale California with offices in Washington D.C.; San Diego; Ft. Walton Beach Florida; Ann Arbor Michigan; London; Stuttgart; Munich; Stockholm; Bangalore; Seoul; and Tokyo. Learn more at .

We are an in-office company and our expectation is that full-time employees primarily work from their Applied Intuition office 5 days a week. However we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work starting the day with morning meetings from home before heading to the office or leaving earlier when needed to accommodate family commitments. This in-office expectation does not apply to contractor positions

Applied Intuition is looking for a Recruiting Operations Manager to lead the coordination systems and process infrastructure behind our recruiting function. This is a hands-on role: you will manage a team of recruiting coordinators own the day-to-day health of our recruiting systems and build the operational strategy that lets recruiting scale cleanly as the business grows.

You will work cross-functionally with Recruiting Teams and People Operations to make sure the strategy and processes you build benefit every team across the greater People organization not just recruiting. You are as comfortable defining an operational strategy as you are getting into the weeds of an ATS workflow or a background check exception and you build things in a way that will hold up as we grow including the documentation and data hygiene a publicly traded company needs.

• Own the strategy around the day-to-day operation of our recruiting systems including the ATS (Ashby) and scheduling/coordination tooling (ModernLoop)

• Manage the recruiting coordination teams performance; scheduling candidate communications interview logistics ensuring a consistent high-quality candidate and interviewer experience

• Build operational strategies for recruiting that hold up in a fast-paced scaling organization then translate strategy into documented repeatable processes.

• Own data hygiene across recruiting systems clean requisition data accurate candidate and pipeline records and consistent reporting inputs the broader People team can rely on

• Build and document processes with an eye toward future SOX compliance applying the rigor and auditability expected of a publicly traded company even before its required

• Work as a close partner to People Operations on shared responsibilities including offer letter management and background checks ensuring clean handoffs and no dropped details between teams

• Lead manage and develop a team of recruiting coordinators recruiting operations specialists and recruiting systems members to the standard for operational excellence and consistency across the function

• Bachelors Degree and 5 years of experience in recruiting operations with hands-on experience in recruiting coordination and recruiting systems.

• 3 years of people management experience

• Direct experience operating in fast-paced scaling organizations building operational strategies that hold up as headcount and hiring volume grow

• Proven experience building and documenting processes that are repeatable and support data hygiene across recruiting systems

• Recruiting programs experience

• Experience working closely with People Operations as a shared partner on offer letter management and background checks

• Experience with Ashby and ModernLoop specifically

• Working experience and proficiency with Ashby Workday and Google Workspace.

• Experience in publicly traded companies particularly building or supporting processes with future SOX compliance considerations in mind

Dont meet every single requirement If youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently the parties agree that as applicable they will abide by the requirements of 41 CFR 60-1.4(a) 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race color religion sex sexual orientation gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race color religion sex sexual orientation gender identity national origin protected veteran status or disability. The parties also agree that as applicable they will abide by the requirements of Executive Order 13496 (29 CFR Part 471 Appendix A to Subpart A) relating to the notice of employee rights under federal labor laws.

FOR US-BASED ROLES: Applied Intuition is committed to providing an accessible and inclusive application and interview experience to applicants who are disabled veterans and other applicants with disabilities or medical conditions. Reasonable accommodations are available requesting an accommodation will not affect your candidacy in any way and you are not required to disclose the nature of your disability or medical condition in order to make a request.
If you require an accommodation please contact . We will work with you!

Required Experience:

Manager