Recruiting Coordinator & Executive Assistant

Recruiting Coordinator & Executive Assistant

Were seeking an exceptionally capable people-oriented individual to help us find attract and welcome great people across both Stamm Media and Stamm Tech. Recruiting will be the primary focus of this role with additional responsibility for providing administrative support to our CEO and Executive Leadership Team (ELT).

This position offers a rare opportunity for an early-career professional to gain exposure to recruiting company leadership and business operations across two growing technology companies.

Experience is not required. We will teach the systems processes and details. What matters most is finding someone with exceptional common sense emotional intelligence warmth initiative and follow-through. The right person will genuinely enjoy meeting people building relationships and helping candidates navigate an important career decision.

This role embodies our High Tech. High Touch. philosophy: leveraging technology to promote brands and work efficiently while ensuring every interaction remains thoughtful and human.

Who We Are

Stamm is a group of service-driven technology companies headquartered in Milwaukee.

Stamm Media is a nationwide experiential and event technology company. We provide audiovisual production interactive technology digital content and innovative technology experiences for trade shows corporate events and brand activations across the country.

Stamm Technologies is a Milwaukee-based managed IT services company. We help businesses and nonprofit organizations manage secure and improve their technology through responsive support strategic guidance and long-term partnership.

Although the two companies serve different markets they share common ownership leadership values and resources. This position will be part of the Shared Services team supporting the people and priorities of both organizations.

What Youll Do

Coordinate Recruiting and Hiring

• Coordinate recruiting activities across both Stamm Media and Stamm Tech.
• Work with hiring managers to understand open positions and the qualities needed for each role.
• Draft post and maintain job openings across recruiting platforms.
• Proactively identify and reach out to potential candidates.
• Review applications and determine which candidates should move forward.
• Conduct initial phone or video screening conversations.
• Schedule group and individual interviews and coordinate communication among candidates and hiring managers.
• Maintain recruiting records and track candidates throughout the hiring process.
• Keep candidates informed and engaged through timely thoughtful follow-up.
• Assist with reference checks background checks offer letters and employment documents.
• Coordinate new-hire paperwork first-day schedules and onboarding activities.
• Build relationships with colleges professional organizations recruiting partners and other sources of talent.
• Help develop and maintain a pipeline of potential candidates for future hiring needs.
• Look for creative ways to improve how we find evaluate and attract great people.
• Ensure every candidate receives a responsive organized and welcoming experience whether or not they are ultimately hired.

Support Employee Onboarding and Engagement

• Help new employees feel welcomed prepared and connected to the company.
• Coordinate with managers to ensure equipment accounts workspaces and training plans are ready.
• Assist with employee recognition company events and culture-building initiatives.
• Gather feedback from new employees and help improve the recruiting and onboarding experience.
• Support internal communication and other people-focused projects.

Support the CEO and Leadership Teams

• Assist the CEO with scheduling meetings and follow-up items.
• Help organize information documents priorities and action items.
• Prepare draft correspondence meeting materials reports and presentations.
• Assist the CEO and ELT with research and special projects.
• Track commitments and deadlines to help ensure consistent follow-through.
• Handle confidential business employee and personal information with discretion.
• Anticipate needs and address routine matters independently when appropriate.

Provide Shared Services and Administrative Support

• Assist with administrative needs and special projects across both companies.
• Welcome visitors and contribute to a friendly professional office environment.
• Assist with document preparation reporting recordkeeping and data entry.
• Anticipate what needs attention and take initiative to move it forward.

What Were Looking For

• Bachelors degree required.
• No prior professional experience required.
• Exceptional common sense and practical judgment.
• High emotional intelligence and the ability to communicate with different personalities.
• A warm friendly and approachable personality.
• Genuine enjoyment of meeting speaking with and helping people.
• Natural curiosity about people and what motivates them.
• Excellent written and verbal communication skills.
• Strong organization and attention to detail.
• Dependability and consistent follow-through.
• Ability to manage multiple priorities in a fast-moving environment.
• Confidence to take initiative while knowing when to ask questions.
• Professionalism and discretion when handling confidential information.
• Comfort learning and using technology and business applications.
• Humility curiosity adaptability and a willingness to learn.

Bonus Points For

Experience is not required but any of the following would be helpful:

• Customer service or another people-focused role.
• Recruiting interviewing human resources or employee onboarding.
• Campus involvement student leadership or experience helping an organization attract new members.
• Using AI tools such as ChatGPT Claude or similar platforms to research organize information draft content or improve productivity.

Work Location and Travel

This is an in-office position based at our Milwaukee Wisconsin headquarters. The role requires regular in-person interaction with the CEO ELT employees candidates and visitors.

Occasional travel may be required including visits to our Southern California and Las Vegas offices recruiting activities and event sites throughout the United States. Travel may occasionally include overnight or multi-day trips.

What Success Looks Like

• Open positions attract strong well-qualified candidates.
• Recruiting processes move forward consistently without candidates or hiring managers needing to chase updates.
• Candidates feel welcomed informed and respected throughout the process.
• Hiring managers receive organized responsive and dependable recruiting support.
• New employees arrive prepared and receive a thoughtful onboarding experience.
• The company develops stronger relationships with colleges and other sources of talent.
• The CEO and leadership teams receive reliable administrative support.
• Confidential information is handled with discretion and sound judgment.
• The individual grows steadily in independence responsibility and value to both companies.

The Right Person for This Role

We are not looking for someone who already knows every aspect of recruiting or executive support. We are looking for someone with the underlying qualities needed to become exceptional at the role.

The right person is sharp personable organized emotionally intelligent and highly dependable. They are naturally curious about people read situations well communicate comfortably and know how to make others feel welcome. They follow through on details use good judgment and take ownership without needing instructions for every step.

We can teach the responsibilities. We are looking for the right person to help us build our team contribute across both companies and grow with us.