Records Technician III Bilingual Preferred

THE POSITION

Under general supervision performs records management support duties for the County Clerk-Recorder & Registrar of Voters. Requires compliance with federal state and local laws codes statutes and ordinances. Incumbent may be responsible for coding storage security retrieval receiving fees disposition of official records and assisting with the conducting of elections.

This position performs advanced journey level technical work that is focused on independence of judgement and action; latitude for interpretation in the specialized and complex legal requirements governing public recording and indexing of legal documents; and may serve as a specialist or lead person over lower-level Records Technicians or extra-help staff.

There are currently three (3) regular full-time positions available within the County Clerk-Recorder & Registrar of Voters Agency:

THE IDEAL CANDIDATE

The ideal candidate is a detail oriented professional with strong customer service and excellent organizational time management interpersonal and communication skills; computer literate with strong Microsoft Word Excel PowerPoint and Outlook skills; able to multi-task work effectively with rapidly changing priorities in a timely manner and with a high degree of accuracy; able to perform public speaking; and able to address public inquiries with courtesy tact and diplomacy under occasional stressful public contact consistent with department rules practices and protocols.

EDUCATIONAL/BILINGUAL INCENTIVE:Incumbents may be eligible for an educational incentive of 2.5% 3.5% or 5% based on completion of an Associates Bachelors or Masters degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.

Records Technician III is represented by the Service Employees International Union (SEIU) and is eligible for overtime compensation

TENTATIVE SCHEDULE

OPENING DATE: Tuesday May 12 2026

CLOSING DATE: Friday July 24 2026

(Previously: Continuous and may close at any time; therefore the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs)

REVIEW OF APPLICATIONS: Applications will be reviewed on a weekly basis beginning the week of May 18 2026.

Duties may include but are not limited to the following:

Clerk and Recorder Division

Elections Division

• Performs a variety of administrative technical and operational duties in support of election activities such as data entry document verification and customer service.
• Assists the public and representatives from outside agencies in completing forms and explaining rules regulations and procedures.
• Reviews processes and maintains election-related documents and records ensuring accuracy completeness and compliance with applicable laws regulations and policies.
• Supports all phases of the election process including preparation execution and post-election activities.
• Assists with developing updating and implementing elections procedures guidelines and training materials.
• Supports with the recruitment training and coordination of temporary and extra-help staff.
• Assists with public outreach voter education efforts and public presentations.
• Assist in the resolution of complaints and inquiries with tact judgement and discretion.
• Supports the preparation and maintenance of election materials equipment and supplies.
• Assists with selecting setting up and evaluating voting sites and training locations to ensure accessibility and operational readiness; conducts ADA compliance surveys per federal state and local requirements.
• Assists with delivering ballots and voting materials.
• Provides cross-functional support to various departmental sections to ensure continuity of operational services.
• Performs related duties as assigned.

These are entrance requirements to the examination process and assureneither continuance in the process nor placement on an eligibility list.

EDUCATION/EXPERIENCE:

Considerable experience in the examination of official documents/records which has led to the acquisition of the required knowledge skills and abilities. The required knowledge skills and abilities can also be obtained by:

One (1) year of experience as a Records Technician II in the area of specialty (i.e. elections records/processes vital records);

OR

Any combination of education training or experience equivalent to two (2) years of clerical experience performing journey level technical work examining a variety of materials and/or official documents/records for completeness accuracy and identification of subject matter requiring:

Successful completion of an accredited records management course in the area of specialty may be substituted for six (6) months of specialized experience.

NECESSARY SPECIAL REQUIREMENTS:

• Must possess and maintain a valid California driver license.
• Must be willing and able to travel throughout Ventura County.
• Must be willing and able to work overtime evenings weekends and holidays as scheduled or on short notice.
• Must be willing and able to focus for extended periods of time performing repetitive tasks.

DESIRED:

• Intermediate proficiency/skills in Microsoft Word Excel PowerPoint and Outlook.
• Strong customer service and organizational skills
• Bilingual skills (English/Spanish)

Supplemental Information:Position will be assigned to multiple department sections and will be routinely rotated based on departmental needs to ensure continuity of operational services.

KNOWLEDGE SKILLS and ABILITIES
Thorough knowledgeof: records management principles practices and techniques; document types forms and recordation requirements; standard nomenclature indices and classification systems used for recordation; functions policies and procedures applicable to work assignments; laws rules and regulations governing the recordability and retention of documents/records; and database management systems.

Skill in: the operation and use of computers and related technology including software applications specific to the work performed such as Microsoft Word Excel PowerPoint and Outlook; preparing and presenting comprehensive reports and recommendations in written and oral form to a variety of individuals and groups; and strong organizational skills.

Ability to: understand apply and explain laws regarding the release of information and documents; recognize deviations from accepted formats or codes; maintain confidentiality of restricted information; perform simple mathematical calculations; organize work under pressure and meet deadlines; communicate effectively verbally and in writing; deal effectively with the public; strong ability to multitask and maintain attention to detail; and exercise good judgement.

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Friday July 24 2026.

(Previously: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on the closing date.)

To apply online please refer to our website at If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources 800 South Victoria Avenue L-1970 Ventura CA 93009.

Note to Applicants: Sufficient information under the Education/Work Experience portion of the application and supplemental questionnaire if applicable in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however it may not be submitted in lieu of the application.

NOTE: If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The questionnaire may be used throughout the examination process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying:All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTEN EXAMINATION - 100%: An un-proctored on-line and internet-based job-related written examination will be conducted to evaluate participating applicants knowledge of data comparison for accuracy verifying names and numbers filing mathematics and reading comprehension for successful performance on the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

ELIGIBLE LIST:

Candidates successfully completing the examination process may be placed on an eligible list for up to a period of one (1) year.

The eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed term) Intermittent and Extra Help vacancies for this position or similar positions only.

BACKGROUND INVESTIGATION: A thorough pre-employment post offer background investigation which may include inquiry into past employment education criminal background information and driving record is required for this position.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.

For further information about this recruitment please contact Melissa Rodriguez by e-mail at or by telephone at .