ReceptionistOffice Assistant

Job Title: Receptionist/Office Assistant Wage/Hour Status: Nonexempt

Reports to: Chief Financial Officer Date Revised: May 2026

Dept./School: Administration Building

Under moderate supervision respond to inquiries from staff students parents and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Effective public relations organization communication and interpersonal skills

Ability to speak read and understand English and speak Spanish (preferred not required)

Proficient in keyboarding data entry and file maintenance

Effective organization communication and interpersonal skills

Ability to effectively present information in one-on-one situations

Ability to read and comprehend verbal and written instructions

Ability to operate multi-line phone system

Experience:

Three years of clerical experience in an office setting

1. Receive and direct incoming calls take reliable messages and route to appropriate staff.
2. Greet visitors (e.g. public parents students substitutes vendors etc.) and respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
3. Maintain visitor log and issue visitor passes.
4. Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
5. Receive deliveries and disseminate materials and information to the appropriate parties.
6. Assist public staff and students as needed.

General Business Functions

1. Input accounting data into automated accounting system using personal computer. Accounting data may include but is not limited to: vendor information accounts receivable etc.
2. Assist and/or oversee various accounting functions as assigned.
3. Prepare and maintain all records associated with district accounts receivable and deposits.
4. Maintain vendor files and set up new accounts when changes occur.
5. Keep informed of and comply with state and district policies and regulations concerning primary job functions.

1. Maintain computerized files using personal computer including reports employee roster and mailing lists.
2. Assist with preparation and distribution of materials for mailing including preparing labels stuffing envelopes etc.
3. Maintain the district calendar for facilities use the bulletin board etc.
4. Order office supplies.
5. Maintain confidentiality.

None.

Multi-line phone system personal computer.

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Required Experience:

Junior IC