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ReceptionistAdministrative Coordinator
Job Location:
Job Location:
Dallas, IA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
13 November 2026 (13 hours ago)
Posted:
Application Deadline:
10 February 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Producers Midstream Management LLC is a private equity backed midstream service provider based in Dallas TX.
PM offers comprehensive benefits including medical dental 401k (company match) tuition reimbursement and much more.
SUMMARY
The Receptionist/Administrative Coordinator role serves as the primary point of contact for visitors employees vendors and callers while providing administrative support.
Front Desk
- Answer screen and direct incoming phone calls in a professional and courteous manner.
- Serve as the first point of contact for visitors vendors applicants and customers.
- Greet visitors manage visitor check-in procedures and notify employees of guest arrivals.
- Monitor and manage front door entrance access and visitor traffic.
- Provide exceptional customer service and represent the company professionally.
- Assist guests with directions and information.
- Receive and respond to general office inquiries.
- Ensure visitors comply with company security and visitor procedures.
- Notarize documents as needed in support of company business and administrative requirements.
Office Hospitality
- Assist as needed to arrange catering for meetings training sessions and special functions
- Maintain clean organized and welcoming reception areas conference rooms kitchens breakrooms and common areas.
- Assist with ensuring common areas are presentable well-stocked and professional at all times.
- Assist with various administrative tasks.
- Assist with ensuring conference rooms reception areas breakrooms and common areas are maintained to company standards.
Mail Shipping & Office Operations
- Receive sort and distribute incoming mail packages and deliveries to the appropriate departments and employees.
- Prepare and process outgoing mail overnight shipments and courier requests.
- Coordinate shipping and receiving activities with vendors and delivery services.
- Track deliveries and ensure timely distribution of packages and correspondence.
- Maintain shipping and postage supplies.
Office Administration
- Assist with filing scanning copying data entry and document management.
- Handle confidential information with discretion and professionalism.
- Maintain office directory for the Dallas office.
Conference Room
- Manage conference room reservation requests and maintain meeting room calendars.
- Prepare conference rooms with necessary supplies technology and refreshments when needed.
- Ensure meeting rooms remain organized stocked and ready for use.
- Perform other duties and responsibilities as assigned.
QUALIFICATIONS
- Prior experience as an Administrative Assistant Receptionist Office Administrator or in a similar administrative support role preferred.
- Excellent verbal and written communication skills with the ability to communicate professionally and effectively with employees visitors vendors and external contacts.
- Strong customer service and interpersonal skills.
- Strong organizational and time-management skills with the ability to manage multiple priorities and tasks.
- Proficiency with Microsoft Office applications including Outlook Word Excel and Teams.
- Ability to handle confidential and sensitive information with discretion and professionalism.
- Strong attention to detail and ability to work independently in a fast-paced office environment.
- Notary Public certification required or ability to obtain and maintain certification.
WORKING CONDITIONS
Environmental Conditions:
- Working indoors primarily at a workstation using a computer and standard office equipment.
Physical Conditions
Essential and other important responsibilities and duties require maintaining physical condition necessary for:
- Remaining in a stationary sitting position for prolonged periods of time.
- Using hands and eyes to use computer.
- Communicate with both internal and external contacts.
Equal Opportunity Employer
Required Experience:
IC
About Company
With more than 70 years of midstream experience, Producers Midstream is committed to maximizing the value of our producer’s operations.
