Purchasing Specialist

WARE is one of the nations largest and most expansive boiler rental service education and training companies. A family-owned business founded in 1952 WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service growth and generosity sets it apart with these core values serving as the foundation of the companys success.

Were seeking a Purchasing Specialist to support WAREs purchasing operations by coordinating purchase orders managing vendor communication monitoring orders and supporting inventory replenishment. This role partners closely with Project Management Accounting Sales Service Operations and other departments to ensure purchasing needs are met accurately and on time.

Key Responsibilities:

• Create and process purchase orders for sales orders job requisitions stock replenishment and other approved purchasing needs
• Create and manage Sub POs communicating with Project Managers and Accounting regarding status and updates
• Place stock replenishment orders based on established reorder points and inventory needs
• Communicate with vendors to obtain order acknowledgments and confirm pricing quantities and lead times
• Monitor open orders and follow up on delayed or outstanding items
• Update POs to reflect changes in pricing quantities lead times freight or other order details
• Communicate purchasing updates changes and potential issues to appropriate internal departments
• Partner with internal teams to understand and fulfill purchasing needs
• Maintain accurate purchasing records and documentation
• Resolve routine purchasing discrepancies and escalate issues when needed
• Build positive professional relationships with vendors and internal customers
• Follow established purchasing processes approval requirements and internal controls
• Identify opportunities to improve purchasing process accuracy and communication

• 3 years experience in purchasing procurement inventory or order management preferred
• Strong attention to detail organization and follow-through
• Excellent communication and relationship-building skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office particularly Excel
• Ability to learn and effectively use purchasing and inventory systems
• Strong problem-solving skills and a proactive approach
• Ability to work independently and collaborate effectively across departments
• Industrial manufacturing construction or technical experience is a plus
  
  

Position Details

• Full-time hourly in-office position MondayFriday 8:00 a.m.4:30 p.m
• Paid vacation and holidays
• Health dental vision life and disability insurance
• 401(k) with company match
• Christmas bonus
• Opportunity for profit sharing