Purchasing Coordinator

We are seeking a Purchasing Coordinator to join the KIPP TEAM & Family purchasing this pivotal role you will collaborate with directors of school operations budget managers other operations teammates and vendors to ensure that teachers and staff can access essential goods and services efficiently and promptly. This includes maintaining compliance with procurement policies and public-school regulations. The Purchasing Team plays a crucial role in the operational excellence of our schools empowering instructional and support staff to focus on their primary mission: guiding students toward academic achievement and lifelong success.

Key Responsibilities

As a Purchasing Coordinator you will take on a range of critical responsibilities including:

• Purchase Order Management: Ensure the accurate and timely processing of purchase orders in alignment with our service-level agreements.
• Compliance Enforcement: Uphold organizational policies and ensure adherence to public school procurement regulations.
• Communication & Collaboration: Foster strong working relationships with school and department operations teams and build productive vendor partnerships.
• Order Tracking: Provide clear and consistent updates regarding the status and delivery of goods and services.
• Financial Coordination: Collaborate with the Accounts Payable team to ensure seamless purchasing-to-payment workflows and assist the accounting team in maintaining accurate and compliant purchasing records.
• Data Maintenance: Regularly review and manage aged encumbrance reports to ensure the procure-to-pay workflow SLA and the approved vendor list to ensure data accuracy and compliance.
• Problem-Solving: Identify and resolve issues proactively in a fast-paced deadline-driven environment.

Qualifications :

Were looking for an enthusiastic detail-oriented professional with a passion for operational excellence. The ideal candidate will possess:

• Experience: At least three years of experience in purchasing procurement or similar operations or financial functions.
• Technical Skills: Proficiency in Microsoft Office (Outlook Excel Word) and Google Workspace (Sheets Docs Forms). Experience with purchasing/procurement platforms such as Coupa is highly valued.
• Organizational Skills: Exceptional attention to detail and strong organizational capabilities.
• Communication: Excellent verbal and written communication skills with a customer service mindset.
• Adaptability: A proactive problem-solver who thrives under deadlines and can manage multiple projects simultaneously in a quickly growing organization.
• Technology Proficiency: Experience with Zoom Slack and helpdesk platforms like Zendesk.
• Mission Alignment: A team-oriented individual who is driven by KIPPs mission to prepare students for success in college and life.

Additional Information :

Location

This is a hybrid role. At this time we typically work from the office 2 days per week (Wednesdays and Thursdays) and work remotely 3 days per week. Therefore this role requires teammates to live within commuting distance of one of the three cities within which we work: Newark NJ Camden NJ or Miami FL. Candidate who can work from our Newark office will be given preference for this role.

Compensation & Benefits

KIPP Team & Family offers a market-competitive salary range of $65000-$75000. Salary ranges at KIPP are set based upon the role level and function using benchmarks in the education and non-profit sector and allow for growth within the role.  Individual compensation within this range will be set  based on a variety of factors including but not limited to: relevant professional experience and qualifications; education skills and training; and market conditions.  

In addition to a competitive salary we a generous benefits package including but not limited to the following:  

• Robust benefits that include medical dental and vision 
• Optional participation in the KIPP NJ 403b retirement plan including matching contributions
• An organization-issued laptop
• Transportation benefits for TEAMmates commuting into Newark from the New York City area
• Generous Time-Off policy
• Up to 12 weeks 100% parental leave for primary caregivers
• Employer paid life insurance
• Extensive optional ancillary benefits including short term and long term disability and accident and hospital indemnity

Our organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color sex gender age religion national origin citizen status marital status physical or mental disability military or veteran status sexual orientation gender identity or any other characteristic protected by applicable law. Our organization will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation would impose an undue hardship on the operation of the organization. No questions on this application are asked for any unlawful purpose.

#LI-NJ

Remote Work :

No

Employment Type :

Full-time