Purchaser Scheduler Project Coordinator
Job Location:
Hampton, VA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Position Overview
Threat Tec LLC is seeking a highly organized detail-oriented and proactive Purchaser / Scheduler / Project Coordinator to support purchasing production scheduling and project coordination activities across our Mission Engineering Division and corporate operations.
This multifaceted position will be responsible for managing procurement activities coordinating vendor relationships maintaining production schedules and supporting the execution of engineering manufacturing fabrication and government contracting projects. The selected candidate will also play an important role in establishing implementing and maintaining purchasing processes and documentation aligned with AS9100 quality management requirements.
The ideal candidate will possess a strong background in government contracting procurement purchasing operations and vendor management along with experience or familiarity with manufacturing environments production scheduling and project coordination.
This individual will work closely with Program Managers engineers machinists technicians Operations Finance Contracts and company leadership to ensure materials and services are procured efficiently production schedules remain on track and project requirements are successfully executed.
Purchasing & Procurement
- Establish document implement and maintain purchasing procedures processes and controls aligned with AS9100 requirements and company policies.
- Process purchase requests and purchase orders for government programs corporate operations machine shop activities and engineering projects.
- Source and procure raw materials mechanical components fabricated parts tools equipment supplies and professional services.
- Collaborate with Program Managers engineering personnel Operations Finance and Contracts to identify procurement requirements budgets and delivery timelines.
- Solicit and evaluate vendor quotations conduct competitive purchasing activities and document supplier evaluations and selections.
- Identify qualify onboard and maintain relationships with suppliers manufacturers distributors and subcontractors.
- Negotiate pricing purchasing terms and delivery schedules to support cost-effective procurement and timely project execution.
- Track purchase orders shipments backorders material availability and vendor performance to prevent operational and production delays.
- Coordinate outside machining fabrication finishing and specialty manufacturing services as required.
- Maintain accurate purchasing records vendor information approvals procurement files and supporting documentation.
- Resolve purchasing and receiving issues including incorrect shipments damaged products shortages returns and invoice discrepancies.
- Coordinate with Finance and Accounts Payable to reconcile purchase orders receiving documentation invoices and payment discrepancies.
- Support inventory management material tracking purchasing forecasts and stock availability for shop and program operations.
- Ensure purchasing activities comply with company policies contractual requirements applicable AS9100 controls and FAR/DFARS requirements.
- Identify opportunities to improve purchasing processes reduce costs strengthen supplier performance and shorten delivery timelines.
Project Coordination & Management Support
- Assist with planning organizing and coordinating engineering manufacturing fabrication and operational projects from initiation through completion.
- Develop and maintain project schedules milestone trackers action item lists and deliverable requirements.
- Track project progress against established timelines budgets scope requirements and contractual deliverables.
- Coordinate project activities among Program Managers engineers machinists technicians vendors and company leadership.
- Monitor material costs purchase commitments labor expenditures and other project-related expenses to support budget management.
- Identify project risks scheduling delays resource limitations and potential cost overruns escalating concerns to appropriate management.
- Organize and participate in project planning meetings production reviews and status updates.
- Document meeting notes action items assigned responsibilities and completion deadlines.
- Prepare project status reports schedules cost summaries and management briefings.
- Coordinate project documentation material requirements and customer deliverables to support successful project execution.
- Support project closeout activities including final documentation material reconciliation and lessons learned.
- Assist Program Managers and engineering leadership with additional administrative and operational project management tasks as needed.
- High school diploma or GED required.
- Minimum of 3 years of purchasing or procurement experience supporting a government contractor Department of Defense program or similar regulated contracting environment.
- Experience managing purchase orders vendor quotations invoices receiving documentation and procurement records.
- Working knowledge of purchasing processes supplier management and procurement documentation requirements.
- Ability to coordinate multiple purchasing requirements production schedules and project deadlines simultaneously.
- General understanding of manufacturing machine shop fabrication or mechanical assembly operations or demonstrated ability to support technical production environments.
- Experience tracking project milestones material deliveries budgets or operational schedules.
- Proficiency in Microsoft Office applications particularly Excel Outlook and Word.
- Ability to develop and maintain purchasing records spreadsheets production schedules project trackers and status reports.
- Strong organizational analytical communication and problem-solving skills.
- Ability to work effectively with vendors Program Managers engineers shop personnel Finance Contracts and company leadership.
- Strong attention to detail sound judgment and the ability to work independently in a fast-paced environment.
- Ability to learn and effectively utilize purchasing inventory management and business software systems.
- 5 or more years of purchasing or procurement experience supporting government contracting defense manufacturing or Department of Defense programs.
- Experience supporting multiple government contracts programs or manufacturing projects simultaneously.
- Familiarity with FAR/DFARS procurement requirements AS9100 purchasing controls and government contractor purchasing practices.
- Experience establishing purchasing procedures implementing procurement systems or supporting AS9100 quality management processes.
- Experience with supplier qualification vendor onboarding negotiations and supplier performance evaluations.
- Experience supporting machine shops engineering departments fabrication facilities or manufacturing operations.
- Familiarity with CNC machining welding fabrication mechanical assembly and prototype development.
- Experience purchasing metals specialty materials mechanical components and manufacturing supplies.
- Experience using ERP MRP procurement inventory management or production scheduling software.
- Experience with project management and scheduling tools such as Microsoft Project Smartsheet or similar platforms.
- Ability to interpret basic engineering drawings bills of materials (BOMs) and material specifications.
- Experience tracking project budgets labor hours material costs production milestones and deliverables.
- Experience coordinating outside manufacturing processes such as heat treating anodizing powder coating Cerakote or specialty fabrication.
- Associates or bachelors degree in Business Administration Supply Chain Management Finance Accounting Logistics Project Management or a related field.
- CAPM PMP or other relevant purchasing supply chain or project management certification is a plus.
- Ability to work in an office environment with regular interaction in an active machine shop or fabrication facility.
- Ability to stand walk and move throughout production areas to coordinate materials scheduling and project activities.
- Ability to occasionally lift and move materials supplies or equipment weighing up to 25 pounds with assistance when appropriate.
- Ability to work around manufacturing equipment and machinery while following established safety procedures.
- Ability to wear required personal protective equipment (PPE) when entering designated shop areas.
We are looking for a highly organized resourceful and technically minded professional who can bring structure and accountability to purchasing operations while keeping production schedules and projects moving forward.
The successful candidate will have a solid foundation in government contracting procurement understand the importance of accurate purchasing documentation and compliance and possess the ability to coordinate materials schedules and project requirements across multiple departments.
This individual does not need to be a machinist or certified Project Manager but should be comfortable working in a technical manufacturing environment communicating with engineering and production personnel and proactively addressing purchasing or scheduling challenges.
Someone with experience as a Procurement Specialist Purchasing Coordinator Production Scheduler Materials Planner or Project Coordinator who enjoys managing multiple responsibilities and improving operational processes would be an excellent fit.
Required Experience:
IC
About Company
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job ... View more
