Purchaser Part-Time

Purchaser & Operations Coordinator

Part-Time Austin TX Area / Hybrid Flexibility Contract or W-2

A growing Austin-area product development and engineering services firm is seeking a highly organized detail-oriented Purchaser / Operations Coordinatorto support purchasing expense administration and project operations.

This is a flexible part-time opportunity for someone who enjoys bringing structure to a fast-moving environment. The role will begin with a strong focus on purchasing receipts expense coding and documentation with potential to grow into executive-assistant and broader business-operations responsibilities.

The ideal candidate is proactive highly accurate comfortable with online purchasing and spreadsheets and able to ensure the right items arrive at the right location with complete documentation. You are a dependable process-minded professional who enjoys making a busy team more effective. Though familiarity with hardware / electrical componoents would be a big plus you do not need to be an engineer. The technical team will define the materials and requirements; your role is to purchase accurately document thoroughly coordinate effectively and help ensure that project teams have what they need when they need it.

The Purchaser & Operations Coordinator will support a technical team working on product development prototype and custom-build projects. Unlike a traditional high-volume manufacturing purchasing role this position primarily involves sourcing and ordering smaller quantities of materials components tools and supplies needed to keep client projects moving.

Initial responsibilities will be approximately 80% purchasing and expense administration. The successful candidate will quickly become the go-to person for purchase execution receipt organization project-cost allocation and follow-up on orders.

The position is expected to begin around 812 hours per week with a likely range of 1020 hours per week as the individual becomes established. There is potential for the role to expand beyond 20 hours weekly over time based on business needs and the candidates capabilities.

• Execute purchases for components materials tools supplies and other project needs based on requests from engineers project managers and leadership.
• Place orders through Amazon vendor websites company debit cards Mastercard accounts and other purchasing channels.
• Create and maintain purchase orders using Excel or similar spreadsheet-based templates.
• Confirm part numbers quantities pricing tax shipping methods shipping addresses and project allocations before placing orders.
• Track orders and deliveries communicate delays or fulfillment issues and ensure parts are delivered to the correct site dock office or customer location.
• Support urgent or fast-turn purchasing needs for prototypes low-volume builds custom projects and one-off orders.
• Communicate with vendors as needed to resolve ordering shipping invoicing or delivery issues.
• Maintain organized purchase documentation and a clear record of order status.

• Collect and organize receipts associated with company-card and project purchases.
• Match purchases and expenses to the correct project codes.
• Convert combine and file receipts and purchase documentation as PDFs in the appropriate shared folders.
• Maintain complete accurate and audit-ready records for project expenses.
• Support expense-entry and expense-management processes within FreshBooks or a similar accounting platform.
• Help document improve and consistently follow purchasing expense and project-coding processes.

• Participate in a weekday team standup generally scheduled around 9:3010:00 a.m. Central Time when reasonably possible.
• Communicate completed work active orders upcoming needs and purchasing roadblocks.
• Coordinate with engineering project management and leadership to understand upcoming project needs and purchasing priorities.
• Identify missing information risks delivery concerns or project-code questions early and follow through to resolution.
• Work independently while remaining responsive and well-connected to the broader team.

This role can expand over time depending on business needs and the candidates interests. Additional responsibilities may include:

• Executive assistant and leadership support.
• Travel coordination including flights hotels and rental-car reservations.
• Meeting coordination note-taking scheduling and follow-up.
• Proposal formatting proofreading document organization and light drafting support.
• Administrative support related to business operations vendor files corporate records banking matters registered-agent changes and similar coordination.
• Process documentation and operational support for a growing professional-services organization.

• Experience in purchasing procurement or a similar role.
• Strong attention to detail and accuracy when managing pricing quantities part numbers receipts purchase orders shipping addresses and project codes.
• Comfort with online purchasing platforms company-card transactions vendor websites and digital receipt management.
• Proficiency with Microsoft Excel or Google Sheets including the ability to work from templates and maintain organized tracking files.
• Excellent organizational and follow-through skills.
• Strong written and verbal communication skills.
• Ability to work independently manage competing priorities and ask clarifying questions when needed.
• Comfort working in a part-time flexible role where needs may vary from week to week.
• Availability to participate in or remain responsive around a weekday morning team standup window.

• Experience with FreshBooks or another accounting invoicing expense-management or bookkeeping platform.
• Experience creating managing or reconciling purchase orders.
• Experience in an engineering manufacturing hardware product-development electronics industrial construction technical-services or professional-services environment.
• Familiarity with BOM-based purchasing technical components connectors wire harnesses tools prototype materials or specialty parts.
• Experience supporting low-volume custom prototype or rapid-turn purchasing.
• Familiarity with domestic and international shipping customs import/export documentation customs brokers or freight forwarding.
• Experience coordinating travel and providing executive-assistant support.
• Comfort using modern productivity tools and AI-assisted writing tools to improve documents and administrative workflows.

Within the first few weeks the successful candidate will learn the core purchasing and expense-management workflow and be able to independently handle routine orders receipt organization and project-code allocation.

Longer term success means:

• Purchases are placed accurately and promptly.
• Components and supplies arrive at the correct destination.
• Expense documentation is complete organized and allocated to the proper project.
• Delivery issues and purchasing roadblocks are identified early and resolved quickly.
• Technical staff and leadership spend less time on administrative follow-up.
• The coordinator becomes a trusted operational resource with the opportunity to take on broader responsibilities.

Hours: Part-time; initially approximately 812 hours per week with anticipated growth to 1020 hours per week and potential for additional hours over time.

Schedule: Flexible with preferred availability around a weekday 9:3010:00 a.m. Central Time team standup.

Location: Austin-area candidates are preferred. The role is remote-first.

Employment type: The client is open to considering either 1099 contractor or W-2 employment arrangements.

Compensation: Hourly compensation will be based on relevant experience availability employment structure and scope of responsibilities.

#ZR