Proposals Administrator

Position Title: Proposals Administrator

Department: Proposals

Location: Santa Ana CA

FLSA Status: Non-Exempt Full-Time

Clearance Type: Secret Clearance Required for start: No

About Us

Regal Technology Partners is a vertically integrated aerospace and defense manufacturing platform purpose-built for the programs that demand precision reliability and compliance rigor. We design and manufacture mission-critical electronic communication systems for prime contractors Tier 1 suppliers and government customers operating in the most regulated corners of the defense industrial base.

What we offer our team:

4/10 work schedule

Weekly pay

401(k) with company match of up to 4% of contributions

Medical dental vision pet insurance and more

$50000 employer-paid life insurance policy

8 paid holidays plus 1 additional floating holiday

Generous paid time off (PTO)

Job Summary:

The Proposals Administrator provides administrative documentation and data-entry support to the Proposals team in a high-volume Defense and Aerospace EMS environment. The position reports to the Proposals Manager and is aligned directly with the Proposal Analyst working day-to-day under the Analysts guidance on RFQ intake proposal file preparation and record keeping. This role does not own pricing or proposal strategy but instead keeps the proposal process organized accurate and on schedule so that the Proposal Analyst and Proposals Manager can focus on analysis and decision-making.

Key Responsibilities:

Receive log and acknowledge incoming RFQs and RFPs and maintain the proposal tracking log with due dates status and assigned owners.

Set up and maintain proposal folders file structures and revision control in accordance with internal quoting standards.

Enter and update BOM customer and quote data in quoting tools (e.g. CalcuQuote) and ERP systems as directed by the Proposal Analyst.

Distribute RFQ packages to Purchasing Engineering and Program Management and track supplier quotations lead times and other required inputs to keep proposals on schedule.

Prepare first drafts of compliance matrices quote summaries and cover letters using approved templates for review by the Proposal Analyst.

Format assemble and proofread final proposal packages for completeness and consistency prior to management review and submission.

Handle export-controlled and customer-proprietary data in accordance with ITAR EAR and company data-handling procedures.

Maintain proposal records audit trails and submission history and track post-submission clarifications revisions and award notifications.

Prepare routine status reports and proposal metrics (e.g. quote volume turnaround time win/loss) for the Proposals Manager.

Qualifications:

High school diploma or equivalent required; Associates or Bachelors degree in Business Supply Chain or a related field preferred.

13 years of experience in an administrative proposals quoting purchasing or contracts support role preferably in EMS or manufacturing.

Basic familiarity with BOMs part numbers and Defense/Aerospace document-handling requirements (e.g. ITAR) preferred.

Proficiency in Microsoft Office with intermediate Excel skills; experience with quoting tools (CalcuQuote preferred) or ERP systems is a plus.

Physical Requirements:

Ability to sit for extended periods while working at a computer workstation.

Frequent use of a computer keyboard mouse and standard office equipment.

Ability to lift and carry up to 10 pounds occasionally (e.g. files laptop office materials)

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This job description is intended to provide a clear overview of the primary duties and responsibilities for the Proposals Administrator position. It is not an exhaustive list and other tasks may be required as needed to support the companys operations.

Regal Technology Partners is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age disability genetic information sexual orientation gender identity or any other characteristic protected by federal state or local laws. We strive to create an inclusive and diverse work environment where everyone is valued and respected.

If you require any accommodation during the application process or have any questions regarding our EEO policies please contact Human Resources