Proposal Coordinator

RESPEC is searching for a full-time Proposal Coordinator to join our team! We continue to grow as we design innovative world-class projects using state-of-the-art technologies. If you have an eye for detail and enjoy working with a variety of business development staff this is the position for you. Available locations include: Rapid City SD Denver or Colorado Springs CO Fort Myers Tampa or Sarasota FL Bozeman or Helena MT San Antonio or Richardson TX and Pipersville PA. Remote work acceptable.

About the role:

The Proposal Coordinator leads and manages the full proposal development lifecycle including planning coordination and submission. This role oversees schedules tools materials and compliance while guiding teams on strategy win themes and messaging.

The Proposal Coordinator collaborates closely with subject matter experts subcontractors and partners to develop high-quality compelling proposals. This role also ensures consistency through effective template management maintains proposal libraries and databases and drives efficient on-time submissions through strong organization and communication skills.

• Oversee the full proposal life cycle
• Schedule host and attend meetings to coordinate team responsibilities document deliverables and development timelines
• Set up proposal documents and page layout
• Assist with outreach to subconsultants and prime consultants
• Research the internet and internal databases for proposal content
• Support the writing process with research synthesis collaboration and review
• Ensure proposals are compliant and submitted on time
• Maintain a database of proposals and boilerplate language
• Guide technical team in identifying win themes and strategy
• Support client and opportunity data maintenance in salesforce
• Other duties as assigned

Qualifications :

Our ideal candidate will possess the following qualifications:

• Bachelors degree or higher from an accredited institution
• Minimum five years of experience coordinating proposals in the AEC industry
• Excellent verbal and written communication skills
• Strong project coordination organization and time management skills with ability to manage multiple projects and deadlines
• Detail-oriented with emphasis on quality and accuracy
• Self-motivated and flexible
• Experience in overseeing and managing documents and databases
• Strategic thinker who can link daily activities to broader goals
• Proficient with MS Office
• Must possess a valid drivers license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel.

Preferred but not required qualifications:

• • Experience in a writing-related field and using AI
  • Experience in graphic design and page layout using Adobe products
  • Experience in business development practices and salesforce

Additional Information :

Compensation: Typical salary range for this position is $65000 to $75000. Compensation for the role will depend on several factors including a candidates qualifications skills competencies location and experience and may fall outside of the range shown. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100% employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time