Proposal Coordinator

Job Description:

Overview:

This position supports the development of complex multi-disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff marketing team members and subconsultants to manage content schedules and deliverables for high-quality compliant submissions. This role requires excellent organization and time management skills along with the ability to coordinate fast-paced proposal efforts independently.

Responsibilities:

• Facilitate the proposal process

• Coordinate the preparation development and layout of SOQs and proposal documents from kickoff through final delivery ensuring compliance with submission requirements

• Format documents and ensure brand compliance and proposal consistency

• Ensure proposals meet compliance requirements and align with evaluation criteria

• Manage content development with input from marketing technical staff and leadership

• Manage proposal schedules maintain pursuit checklists and ensure timely submission of all components

• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability

• Support QA/QC processes to ensure high-quality error-free deliverables

• Maintain and update proposal databases libraries boilerplate material and template

• Conduct research and gather information from internal teams to support proposal content

• Track and manage multiple deadlines simultaneously prioritizing tasks based on project needs

• Contribute to identifying proposal process improvements and content updates

Qualifications:

• Bachelors degree in English Communications Marketing or related field preferred

• 4 years of experience in a proposal coordination role preferably in the AEC (Architecture Engineering and Construction) industry

• Proficiency in Adobe InDesign Microsoft Word PowerPoint and Acrobat

• Strong writing editing and proofreading skills

• Excellent organizational skills and the ability to manage multiple concurrent deadlines

• Effective communicator with the ability to collaborate with technical and non-technical staff

• Dependable and flexible with a proactive team-oriented approach

• Availability to work Monday Friday 8am 5pm with overtime as needed

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If you need an accommodation or assistance with completing your application due to a disability or special need please contact our team at or call .

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.