Proposal Coordinator

SeamonWhiteside (SW) is in search of an ambitious and talented professional to serve as the Proposal Coordinator. The Proposal Coordinator will help develop and submit proposals by providing administrative assistance and marketing materials to the proposal manager. The Proposal Coordinator will work with the proposal manager marketing staff business development staff team leaders and clients to meet multiple proposal deadlines by preparing print ready media and supporting documentation.

A successful candidate will have a strong background in marketing graphic design or communications. They will be team oriented.

This role supports all SW offices and is open to candidates in Charlotte NC or Mount Pleasant SC. The primary work location will be determined by the candidate selected for the position.

About Us

Since the companys beginning in 1985 weve blended the disciplines of civil engineering and landscape architecture from concept to completion to create places of legacy and inspiration for our clients community and family. There is a big difference in how engineers and landscape architects visualize a project. At SW we approach every plan from both points of view working together to create a successfully integrated our world thats a good thing.

With the goal of being the best design firm in the region the SW leadership team continues to attract the brightest talent each with a unique expertise in one of the many facets of land design. SW has a diverse portfolio at a variety of scales in both the public and private sectors including mixed-use commercial developments urban and suburban multifamily healthcare office high-end resort and parks and recreation projects.

With over 200 employees and offices in Mount Pleasant Greenville Summerville Spartanburg and Columbia SC as well as Charlotte and Raleigh NC SW inspires employees to stand behind its tagline Elevating the site design experience. Company culture is at the core of who we are. SW offers a mentorship program and other professional growth opportunities.

In addition company-sponsored events such as golf tournaments sports teams and happy hours along with philanthropic endeavors provide opportunities throughout the year to lift morale and strengthen bonds between coworkers.

Education: Bachelors degree in marketing graphic design communications business administration preferred OR high school diploma with relevant experience required

Experience: 2 years of experience in related role

Key Responsibilities

• Create edit and update print ready media adherent to company standards including project sheets resumes and brochures in Adobe InDesign
• Edit photos and images for print ready media in Adobe Photoshop
• Prepare a variety of print media and required documentation for multiple proposals under deadlines
• Proofread and edit proposal narrative and marketing materials
• Help maintain and update accurate media and collateral libraries of marketing materials
• Search established procurement bid sources for new public proposal opportunities
• Participate in strategy meetings to coordinate proposal efforts

Other Skills and Abilities

• Excellent written verbal and graphic communication skills
• Strong organizational and project management skills
• Positive attitude and strong work ethic
• Excellent problem solving and critical thinking skills
• Excellent interpersonal skills - ability to effectively interact with individuals at all levels
• Ability to be both creative and analytical
• Positive solution-oriented attitude
• Detail-oriented and accurate
• Ability to work in a team environment

Working Environment/Physical Demands

• General office environment with extended periods of computer-based design and production work
• Activities require a significant amount of sitting at a desk and working in front of a computer monitor
• Interaction with colleagues vendors and participation in office activities

SW Benefits

• Flexible schedule (Work/Life Balance)
• 10 Company Paid Holidays
• 100% Company-paid Dental STD LTD and Term Life Insurance
• Monthly Cell Phone Reimbursement
• Paid Time Off (PTO)
• Medical Vision Voluntary Term Life Accidental Critical Illness Allstate Term to 100 Life Insurance and Nationwide Pet Insurance.
• 401K with employer match
• Health Savings Account (HSA)/ Flexible Spending Account (FSA)
• Wellness Program

For more information on our company and benefits please visit our website at

SeamonWhiteside is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.