Proposal Administrator, Sr.

Job Summary:

The Sr. Proposal Administrator is responsible for review and submission of outgoing proposals The Proposal Administrator Sr. reviews and assists in creation of applicable proposal budgets and other aspects of proposals in alignment with sponsor and solicitation guidelines and provides feedback to the research community (faculty business administrators and research personnel) as applicable on required corrections or policies and proecdures for proposal review and submission. The Proposal Administrator Sr. also reviews proposals for compliance with federal state and institutional regulations monitoring proposals for risks and escalating deviations to Associate Director (who works with Finance leadership as appropriate) The Proposal Administrator Sr. serves as an authorized official on behalf of RPI to represent and certify on behalf of the university to the accuracy of proposal content as well as other matters as required by sponsors. The Proposal Administrator Sr. assists with developing and delivering training for the research community as well as the maintenance of business process documentation and tools for proposal submission at RPI. The Sr. Proposal Administrator shall actively participate in process improvement and training and communication to campus stakeholders related to the proposal submission process at RPI as assigned.

Who we are:

Founded in 1824 Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity science and technology together to address societys greatest cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry disciplined practice and hands-on application. Our strategic plan RPI Forward charts a pioneering course for the next era of RPI.Explore the RPI Forward plan.

Nestled on a beautiful 275-acre campus in upstate NY RPI is home tofive schools 32 research centers three makerspaces an observatory one of the worlds fastest supercomputers and the IBM Quantum System One - the first university-based quantum computer in the world.

With top notch employee health and retirement benefits Rensselaer offers its full-time employees a generous paid time off program tuition remission and opportunities for career growth.

Minimum Qualifications:

Bachelors degree required.

Minimum of three (3) years of experience in sponsored programs within a higher education setting including in-depth knowledge of federal proposal submission procedures for a variety of federal sponsors as well as federal regulations related to the administration of grants and contracts including 2 CFR 200 (Office of Management and Budget Uniform Guidance) and the Federal Acquisition Regulations (FAR).

Relevant combinations of education training and experience may be considered.

Minimum Knowledge Skills and Abilities:

• Knowledge of federal regulations and policies governing non-profit and/or educational institutions specifically as they relate to proposal review and submission across a complex mix of Federal State foundation/not-for-profit and industry sponsored opportunities.
• Demonstrated proficiency with Microsoft Office Suite
• Ability to analyze and interpret data
• Ability to communicate effectively both orally and in writing
• Excellent interpersonal and organizational skills
• Ability to work effectively under pressure and meet established goals and objectives
• Ability to work independently or as part of a team
• Ability to work in fast paced rapidly changing environment.
• Demonstrated problem solving and project management skills.
• Demonstrated supervisory skills
• Demonstrated ability to work independently with minimal supervision
• Excellent oral and written skills
• Ability to interact well with people either individually or in a group setting

Representative Job Duties:

1. Review process and submit proposals ensuring compliance with Rensselaers polices sponsor requirements and Federal rules. Submission includes reviewing final budgets for high risk areas such as level of effort use of subcontracts cost sharing and correct application of F&A rates in alignment with RPIs approved agreement. Serve as authoried institutional official for proposal submissions.
2. Maintain Rensselaer proposal budget template for use including correcting and updating formulas and developing an in-depth understanding of the tools features as they relate to proration of tuition and faculty/staff/student time calculation of cost share and others.
3. Navigate multiple sponsor systems (e.g. EERE Exchange NASA NSPIRES) and forms (e.g. SF424 various FDP forms DOE/DOD budget workbooks by govt fiscal year/task etc.) and Q/A such forms for compliance with RPI and sponsor rules. Serve as SME for campus and lead training efforts for campus business managers on divisional/departmental pre-award research administration.
4. Become a campus resource for RPI systems (e.g. Cayuse Banner) and tools (e.g. checklists templates forms etc) viewed as a Subject Matter Expert (SME) to faculty and the business community. Participate as a leader in hands-on training of campus users for RPI specific business processes and policies related to proporsal review and submission.
5. Review policies and procedures to identify areas for potential streamlining and provide recommendations to supervisor.
6. Serve as a campus resource viewed as a Subject Matter Expert (SME) to faculty and the business community for proposal related questions for a complex mix of Federal grant and contract solicitations (NIH NSF DoD DOE and others) State foundation and industry-funded proposals. Provide interpretation of federal agency announcements and proposal guidelines; assist the research community with completion of agency specific forms and navigating agency specific portals to submit proposals.
7. Ensure that RPI Cost Share proposed is approved and documented prior to proposal cases where an exception is warranted document approval from Assistant Vice President of RAF.
8. Notify Operations Specialist within 48 hours of proposal submission to ensure timely data entry for proposal metrics. Track and enter all proposal submission information into Cayuse and other trackers as required.
9. Review and validate subcontract documentation (i.e. SOW Budget AOR Approval etc.) for inclusion with RPI proposals at time of submission.
10. Assist with costing and just-in-time-processes in order to respond to sponsors who request revised budgets or updated proposal packets from RPI prior to award issuance including review and completion of representations and certifications and other forms which are received in response to proposals.
11. Perform other duties as requested and assigned.

Shift:

Business Hours: Monday - Friday8:30 a.m. to 5:00 p.m. EST.

Location:

Our Institute is primarily onsite and located in Troy NY. Our team supports flexible work arrangements including hybrid schedules. Remote work arrangements may be considered for the right candidate. Candidates must be available during Institute operational hours Monday through Friday 8:30 a.m. to 5:00 p.m. EST.

Starting Salary/Rate:

Expected hiring range: $75000 - $80000

Pay transparency disclosure: The selected candidates salary will be determined based on factors that include the available budget internal equity and the final candidates qualifications experience education and other job-related credentials. This hiring range is provided as Rensselaers good faith estimate of the expected hiring range at the time of posting.

Application instructions:

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process please contact

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information:

Rensselaers Total Compensation Program is designed to provide stable pay growth a comprehensive and affordable benefits package and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information please visitBenefits Human Resources ().