Property Manager II

At Catholic Housing Services property management is about more than managing buildings. It is about creating communities where residents feel respected supported and secure.

We believe everyone deserves a safe affordable place to call home. Catholic Housing Services develops owns and manages affordable housing programs for low-income families and individuals across Western Washington including housing for people who have experienced homelessness low-income seniors farmworker families and individuals with physical mental health or other supportive service needs.

We are looking for a compassionate organized and mission-driven Property Manager to lead day-to-day operations at one or more affordable housing communities. This role is ideal for someone who enjoys building strong teams solving problems supporting residents and keeping property operations running smoothly.

The Property Manager oversees daily property operations supervises onsite property management staff coordinates with maintenance and supportive services teams and helps ensure residents have a safe positive and healthy living environment. This position plays a key leadership role in keeping residents housed maintaining compliance with housing requirements managing budgets and financial processes and supporting the overall success of the property.

This position offers a compensation range of $29.15 $31.48 per hour (DOE)

Fulltime 40hour position include a competitive benefits package:

• Medical dental and vision coverage plus life insurance and longterm disability
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Generous paid time off including paid sick leave 15 vacation days 12 paid holidays and 1 personal holiday
• CCS/CHS 403(b) Employee Savings Plan
• Employee Assistance Program (EAP)

SUPERVISION AND LEADERSHIP

• Promote a healthy team-oriented work environment focused on quality job performance and exceptional customer service through support effectiveleadershipand positive reinforcement.
• Fosteracommunitywhere staff feel valued andhave opportunities to makemeaningful contributions in achieving positive outcomes in the resident experience
• ThePropertyManager is responsible for the overall day-to-day operationsin adherence to the Management supervisesonsite operations staff includingAssistant Property ManagerMaintenance Technician and Custodial Staff.
• Use consistent effective techniques and follow company guidelines to screen hire on-board and train new personnel.
• Nurture effectiveness of staff through ongoing training coachingcounselingand guidance.
• Complete daily/weekly office and maintenance checklistsschedulesand assignments. Monitor progress of work assignments.
• Deal effectivelyconsistentlyandtimelywith performance issues. Document accurately and communicate with theRegionalDirectorand Director of Human Resources any/all performance and/or personnel issues.
• Ensure staff compliance and consistency with regard to company policies and procedures industry regulations and safety practices.
• Attendance is an essential job function.
• Maintain a high degree of morale at all times and serve as a role model for team members.

COMPLIANCE

• Completes andsubmitsa Weekly Property Report for every property supervised by incumbent. Incumbentsubmitsall weekly reports by 5:00pm on Friday of each week. For issues that do not meetrequiredKPIs as noted on the form prepare talking points including plans for solutions for each underperforming indicator. When meeting with the Regional Director a Corrective Action Plan re: underperforming KPIs will be developed andsubsequentlyimplemented.
• Ensuretimelyandaccurateincome certifications
• Conduct tenant recertification annually and interim re-certifications as through the recertification process to ensure compliance with funder requirements.
• Serve as a contact with funders and monitoring to the Tenant Selection Plan for admitting new residents. Prepare new leases and landlord documents for applicants complete move in process including lease signing and move in inspection/orientation process.
• Ensure that all lease documentation meets the contract obligations and regulations of variousapplicablefunders.
• Ensure compliance with federal housing standards and fair housing laws.

PROPERTY OPERATIONS

• Manage resident relations with tactdiplomacyand courteous communications. Respond promptly to resident complaintsconcernsand requests. Meet with residents to discuss infractions of lease and community rules. Enforce company policies and community rules with consistency and fairness.
• Ensure that all administrative paperwork isaccuratecompleteand submitted ona timelybasis including move-in/new lease packages final deposit accounting statements and A/P.
• Prepareimplementand recommend procedures and systems within company guidelines to ensure orderly efficient distribution of all company or community-issued notices (HR emergency info safety team policy changes)
• Maintain records on all aspects of management activity andsubmitrequired documents and reports as necessary.
• Ensure service requests and community repairs are scheduled and completed on a timely service requests are expected to be completedor startedwithin48 hoursfrom the time of request.
• Ensure that rent ready apartments are available within maintenance operation standards and the quality of work meets or exceeds standards through regular inspections.
• Monitor maintenanceconstructionand renovation projects to ensure quality and proposals from vendors as needed for projects. Analyze scopes of work and make sure the comparison is apples to apples. Createbidchart and makerecommendationtosubmitto the RDPO and Procurement Manager.
• Function as a Leader in times of emergency for the clear communication and direction in respondingand handling of all community emergencies with staff residents buildings etc. within company guidelines to minimize liabilities such as criminal activity employee/resident injuries fires floods earthquakes etc.
• Walk and inspect property on a regular basis to ensure the property is clean and welcoming for current and prospective residents.
• Coordinateandparticipateinannual and monthly healthsafetyand pest inspections for tenants.
• Follow Eviction Prevention policies and procedures in relation to issuing resident notices and ensuring compliance with community rules and rent payment procedures.
• Answer all incoming calls; answer routine questionsregardingthe program mail information to interested applicants and routeappropriatemessagesfor Property Manager.
• Other duties as assigned.

FISCAL MANAGEMENT

• Manage financial processes which include creating andmonitoringbudgets collecting rent and vendor/contractor relations.
• Collect tenant rentsfeesand security and make all bank deposits ina timelyfashion.
• Maintain rent roll and all tenant financial information in the Boston Post software programaccurately and in real time.
• Reconcile with subsidizing agencies for monthly subsidies and vacancy losses.
• Collect and prepare financial supporting documents and work with the CHS accounting staff to assure a correct audit trail.
• Coordinate the purchase of necessary equipment and supplies for office and maintenance for andutilizecommunity resources equipment and supplies economically.
• Complete processing of invoicesin a timely and manage all expenses weekly tomaintainwithin budgeted financials and work with vendors on billing and service issues.
• Review monthly financial results of property versus Budget and Year-to-date results each monthly Variance Reporting Analysis.

MANAGEMENT TEAM/SERVICES

• Whilemaintaininga building operations perspective work with supportive services team to bridge operations and services functions to effectively support the resident and the building.
• Manage crisis situations involving alcohol/drugs mentalhealthand medical services during times whenservicesstaff are not in the building or are unavailable.
• Provide administrative support to theProgramManager to assure that program fulfills grant and contract performance and reporting with Supportive Servicesin accordance withthe Operating MOU
• Host weekly meetings with the Program Team.

GENERAL

• Observe/follow guidelines on confidentiality rights of residents and respect of privacy.
• Maintainaccuraterecord of hours worked and turn in timesheets on schedule.
• Attendtrainingsrequired ofemployees.
• Perform other job-related duties as assigned.

Job Conditions

This position requires the employee to work in an environment where there may be exposure to blood bodily fluids and other potentially infectious material. Other exposures could include cleaning supplies chemicals involved in pest control paint and other materials used in building maintenance building temperature fluctuations dust noise and odors. Other working conditions may include interruptions working alone evening or weekend work responding to emergencies and working on-call.

Minimum Qualifications

• Must have a minimum of three(3)years of on-site property management experience including supervising others.
• Demonstrated abilityto meet key performance indicators in Property Management.
• Proficient computer skills competency with Microsoft Word Excel and Outlook and ability toutilizea property management software program.
• Ability to work independently organizeprioritizeand follow through to the completion of tasks.
• Ability to communicate effectively verbally and in writing.
• Ability to work with people who may have issues relatedtosubstance addiction physical and mental health problems and who may be in need of social living skills.
• Demonstrate attitudesknowledgeand skills to deliver culturally competent services and work effectively in multi-cultural situations as well as a commitment to working with people who arecoming fromhomelessness.
• Model anenvironment that fosters a team partnership with CCS services to work towards the common goal of keeping tenants housed and prevent returning to homelessness.
• Support the mission beliefs and values of Catholic Community Services and Catholic Housing Services.
• Mustpossessand maintain a valid Washington drivers licenseinsuranceand dependable vehicle.
• Ability to pass a criminal history background check prior to employment.
• Working knowledge of Washingtons landlord-tenant law and federal fair housing law.
• Self-motivating witha high levelof positive energy.
• Excellent communication and teamwork skills.
• High school education or equivalent.
• Successful completion of background check required.

Preferred Qualifications

• Section 42 TaxCreditor other Affordable Housing experience: 1 year (Preferred)
• Prefer three years of industry experience and/oras aPropertyManager.
• Management: 3 years (Preferred)
• CAM (Preferred)
• Experience with Boston Post property management software.

Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors.

Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer. Please let us know if you need special accommodations to apply or interview for this position.

EMPLOYEE/EMPLOYER PLEDGE: We will not tolerate attitudes behaviors or statements that alienate offend or injure any person associated with CCS because of their racial or ethnic origin. We will enable and support all efforts to become aware of and eliminate racism and racist behaviors within CCS and the broader community. We will take exceptional steps to identify and root out such biases especially where there appear to be long standing institutional patterns of unacceptable behavior or lack of performance.