Property Management Software Support Specialist

Compensation: $21.00-25.00

Schedule: Monday-Friday (8am-5pm)

Hours: 40 Full-Time

Location: Tigard OR

Benefits: Medical Dental Vision Rx PTO 11 Paid Holidays Short- & Long-Term Disability and Life Insurance Employee Assistance Program. Accident/Cancer Plan Medical and Dependent Care Flex Benefit

The Property Management Software Support Specialist is responsible for the administration support training and continuous improvement of the Companys affordable housing property management software systems. As the primary point of contact for software-related support this role provides timely troubleshooting system administration user training and ongoing guidance to employees across the organization.

This position partners with Property Management Compliance Accounting Operations and IT teams to ensure systems are effectively utilized data integrity is maintained compliance requirements are met and employees have the knowledge and resources needed to perform their roles successfully. Through exceptional customer service technical expertise and training leadership this role helps drive operational efficiency system adoption and organizational success.

This position focuses on supporting administering configuring and optimizing existing software platforms and business processes. It does not involve software development programming or coding responsibilities.

Essential Duties and Responsibilities

1. Serve as the primary subject matter expert (SME) for affordable housing property management software systems providing technical support guidance and best practice recommendations to employees across the organization.

2. Deliver exceptional customer service by responding to support requests through telephone email ticketing systems virtual meetings and in-person interactions in accordance with established service level expectations.

3. Diagnose troubleshoot and resolve software-related issues by identifying root causes researching solutions testing system functionality and coordinating resolutions with internal departments and software vendors as needed.

4. Manage and maintain support tickets through accurate documentation prioritization tracking follow-up and timely resolution to ensure a positive user experience and operational continuity.

5. Administer property management software systems including user setup and deactivation role-based security access property setup and closeout global settings maintenance forms management audits and system configuration updates. webinars one-on-one coaching and other learning formats to support software proficiency and operational effectiveness.

7. Create and maintain training materials user guides standard operating procedures knowledge base articles and frequently asked questions (FAQs) to promote user self-service and consistent business practices.

8. Analyze support trends and system performance data to identify recurring issues training opportunities process improvements and system enhancement recommendations. Communicate findings and recommendations to leadership.

9. Partner with Property Management Compliance Accounting Operations and other departments to support business processes ensure software functionality aligns with operational requirements and maintain regulatory compliance.

10. Collaborate with software vendors and third-party partners to investigate software defects coordinate system updates implement enhancements and ensure successful issue resolution.

11. Evaluate existing processes and workflows to identify opportunities for increased efficiency improved user experience enhanced reporting capabilities and stronger system utilization.

12. Support software implementation projects upgrades integrations testing and data validation activities to ensure successful deployment and adoption of new functionality.

13. Maintain system integrity and compliance by conducting audits monitoring configurations validating data accuracy and ensuring adherence to company policies and affordable housing program requirements.

14. Serve as a resource and technical liaison between end users operational departments software vendors and the Information Technology team to facilitate effective communication and problem resolution.

15. Support additional company software systems departmental initiatives and special projects as assigned to meet organizational goals and business needs.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

Required:

• Associate degree in Information Technology Business Administration Property Management or a related field; or equivalent combination of education and experience.
• Minimum of three (3) years of experience providing software support system administration property management operations or customer service in a technology-focused environment.
• Experience supporting users through a ticketing system including issue tracking documentation troubleshooting and escalation.
• Experience delivering individual and group training creating user documentation and supporting adult learners in a professional setting.
• Proficiency with Microsoft Office applications including Outlook Word Excel Teams and PowerPoint.

Preferred:

• Experience with affordable housing property management software such as ResMan Yardi RealPage OneSite MRI Rent Café Voyager or similar platforms.
• Knowledge of affordable housing programs and compliance requirements including LIHTC HUD Rural Development HOME or Section 8 regulations.
• Experience administering business-critical software systems including user account management security permissions configuration audits and maintenance.
• Experience developing training materials knowledge base articles FAQs and standard operating procedures.
• Prior experience in affordable housing multifamily property management compliance or a related industry.
• Software development or programming experience is not required.

Certifications Licenses and Registrations
Valid Drivers License and insurance is required.

Travel Requirements

Travel requirements vary but may be up to 10% of the time. Travel as required for in person classes and annual education conferences.

Language Skills
Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure
manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or
employees of organization.

Multiplication Skills
Must be able to add subtract multiply and divide in all unites of measure using whole numbers common fractions and
decimals.

Reasoning Ability
Ability to problem solve and deal with a variety of situations where only limited standardization exist. Ability to interpret a
variety of instructions furnished in written oral diagram or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to use hands to finger handle or feel; reach with hands and arms; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; climb; stoop kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move 25-50 pounds. Specific vision abilities required by this job include close vision distance vision and ability to adjust focus.