Projects & Billings Coordinator

Position Summary

The Project & Billing Coordinator provides administrative and operational support to the branch with primary responsibility for contract administration project setup billing and related documentation. This role works closely with Sales Operations Finance and branch leadership to ensure projects are accurately established billed documented and closed.

Key Responsibilities

• Manage branch contracts from proposal through execution and project closeout ensuring all required documents are complete accurate and properly maintained.
• Confirm that an executed contract is on file before materials are released or shipped to a project.
• Set up and maintain customer project jobsite contract and billing information in DISCOs II.
• Prepare customer invoices according to contract terms and verify billing accuracy against contracts and bills of lading.
• Partner with Sales to prepare change orders when project scope or value exceeds the original contract.
• Review credit requests against contract terms prepare supporting documentation and route valid requests to the Area Manager for approval.
• Process certificates of insurance file preliminary notices in the CRM and provide invoices OFIs and other supporting documents as needed.
• Resolve contract and billing discrepancies maintain accurate project records and close completed projects in DISCOs II.

Qualifications :

• High school diploma required; Bachelors Degree in Business or Logistics preferred.
• 2-5 years of recent experience in administration operations or logistics preferred.
• Experience in inventory control and procurement planning preferred.
• Excellent communication skills including command of English (speaking reading writing).
• Strong analytical skills with a strong numeric aptitude technical proficiency and effective problem-solving abilities.
• Proficient in Microsoft Office applications with advanced Excel skills required.
• Excellent report writing and presentation skills.
• Ability to learn new computer systems products concepts and techniques.
• Organized team player able to work independently in a results-driven fast-paced environment.

Additional Information :

In accordance with applicable state and local pay transparency laws Doka USA Ltd. is committed to providing a clear and equitable compensation structure. The salary for this position is between is budgeted up to $65000 which is based on a variety of factors including but not limited to the candidates experience qualifications skills and geographic location. This range represents the base pay for the position and does not include potential bonuses commissions benefits or other forms of compensation. Final compensation will be determined at the time of offer and in accordance with internal equity and market data. 

Doka offers terrific career opportunities competitive compensation comprehensive benefits including medical dental vision Flexible Spending Account company paid life insurance supplemental voluntary term life insurance 401k retirement plan (Roth and Non-Roth) short-term disability AFLAC policies paid time off (sick/personal vacation floating holiday and company paid holidays) and an exciting opportunity to join as a member of Dokas team.

If working with some of the most impressive construction projects in the US and joining an industry leader excites you please submit your resume by clicking below. Visit us online at  for additional information on Doka USA Ltd.

Doka USA Ltd. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

If you are interested and have a strong competitive drive positive attitude a desire to learn and grow from your experiences then this is your opportunity to make an immediate difference.

Please submit your resume and apply now.

External candidates must be authorized to work for any employer in the USA.

At Umdasch Group we are convinced that diverse teams drive performance and are key to our global success. Its their attitude and their contributions that of any personal characteristics people who share our values and are committed to working passionately towards our common goals will find space to grow. 

We believe in and are committed to equal opportunities for everyone.

Remote Work :

No

Employment Type :

Full-time