Project Support Specialist II

Zachry Engineering Corporation (ZEC) is currently looking for a motivated and detail-oriented Project Support Specialist for the Charlotte NC office. The successful incumbent has a good understanding of project document control responsibilities required software systems and corporate operating procedures necessary to function in a fast-paced multitasking environment.
The Document Controller will support the receipt registration distribution tracking and maintenance of project documents throughout the project lifecycle. The ideal candidate is organized dependable comfortable working with technology and able to manage multiple priorities in a fast-paced project environment.

Upload and manage engineering procurement construction and project documentation within the project EDMS.
Receive quality check register and distribute project documents in accordance with established procedures.
Performa data entry with 99% accuracy to ensure project delivery deadlines are met.
Process documents within 24 hours per the project service level agreements.
Perform quality checks on documents to verify document numbers titles revisions status and required metadata.
Track document revisions and help ensure the latest approved documents are available to project teams.
Process document transmittals and distribute documents to the appropriate project stakeholders.
Maintain project docbases and ensure documents are stored in the appropriate locations.
Maintain confidentiality security and integrity of project information and records.
Support the Project Support Manager with document control procedures and project reporting.
Assist with maintaining Document Distribution Matrices and other document control records.
Coordinate with engineering procurement construction vendors subcontractors and other project stakeholders regarding document submissions.
Support engineering with document formatting and template management by creating maintaining and updating standardized templates; applying consistent formatting; managing styles headers footers and tables; and ensuring documents meet project client and company requirements.
Generate reports and provide status updates to project teams and management regarding document activities and deliverables.
Must be detail oriented and able to recognize priority of deliverables for processing.
Must be dependable by meeting deadlines working independently accountable for work and maintain focus.
Ensure project documentation is handled in accordance with company procedures security requirements and project-specific requirements.
Perform other document control and project administration duties as assigned.

Required Qualifications
High school diploma or equivalent required; associate degree or bachelors degree preferred.
Minimum 5 years of experience in document control project administration construction engineering or a related field.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Proficiency with Microsoft Office particularly Excel Word Outlook and Teams.
Ability to learn document management and EDMS software quickly.
Ability to manage multiple tasks and meet deadlines.
Strong sense of ownership and follow-through.

Preferred Qualifications
Experience working in an EPC engineering construction manufacturing or industrial environment.
Familiarity with document management systems such as Aconex SharePoint and Procore.
Familiarity with engineering and construction documentation such as drawings specifications RFIs submittals transmittals vendor documents and project correspondence.
Experience working with PDF documents using Adobe Acrobat Bluebeam or similar software.
Basic understanding of document numbering revision control document status and metadata.

Zachry Groupis dedicated in providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer