Project Specialist 3

Job Description:
Top skills/requirements: Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others. Minimum of 3 years experience supporting Project Managers and procurement processes.

Job Summary

• The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced delivered on time within scope and within budget. This role assists with documentation interviewing and onboarding of hired resources scheduling communication and reporting across all phases of the project lifecycle. This role also supports procurement parts/equipment tracking inventory coordination with different project managers and technical resources for project completion

Key Responsibilities

• Provide administrative support to Project Managers and project teams
• Support internal departments with administrative tasks
• Assist in project scheduling resource coordination scheduling meetings and interviews and task tracking
• Schedule meetings appointments and manage calendars
• Assist with interview schedule arrangements and communications with internal recruiting agents
• Assist with project procurement supporting full lifecycle from order entry to invoice resolution
• Track existing orders provide updates and proactively resolve delays
• Communicate and coordinate with vendors and contractors
• Support budget tracking and expense reporting
• Assist with data entry record-keeping and database management
• Coordinate project meetings prepare agendas take minutes and track action items
• Prepare and maintain project documentation and presentations including plans schedules reports and contracts
• Monitor project timelines and highlight potential risks or delays
• Communicate project updates to stakeholders as required
• Support compliance with company policies procedures and project standards
• Maintain project filing systems and ensure document version control
• Handle confidential information with professionalism
• Perform other administrative duties as assigned

Required Skills and Qualifications

• Diploma or Bachelors degree in Business Administration Project Management or a related field
• Proven experience in an administrative or project support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
• Familiarity with project management tools (e.g. MS Project Asana Jira or similar)
• Proven experience in an administrative or office support role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Dynamic Collaboration
• Office Administrator
• Conflict Resolution
• Effective Time management
• Interpersonal skills

Preferred Qualifications

• ERP experience SAP or similar
• Familiarity with basic accounting or HR support tasks
• Customer service experience
• Certification in Project Management (e.g. PMP PMC CAPM PRINCE2 Foundation)
• Experience working in engineering or corporate project environments
• Experience using office management software and databases
• Knowledge of basic budgeting and financial tracking

Key Competencies

• Organization and planning
• Problem-solving
• Team collaboration
• Adaptability
• Confidentiality and professionalism
• Time management
• Professionalism and discretion
• Reliability
• Adaptability

Working Conditions

• On site office-based
• Light travel may be required
• May require occasional overtime to meet project deadlines

Why TalentBurst
At TalentBurst we deliver more than talent we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision transparency and results we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits including medical dental vision and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.