Project & Operating Coordinator Communications

Project & Operations Coordinator - Communications
Location: Houston TX (Hybrid)

Do you have experience providing executive-level administrative and operational support including calendar management travel coordination budget tracking purchase order processing and stakeholder engagement within a fast-paced matrixed organization

Have you successfully coordinated projects maintained dashboards and reporting tools tracked budgets and deliverables and leveraged collaboration platforms such as Microsoft 365 SharePoint Power BI or Teams to drive operational excellence and team effectiveness

Partnering with the Best

The Project & Operations Coordinator plays a critical role in supporting the Employee Communications & Change Management (EC&CM) and Brand Marketing & External Communications (BMEC) teams. This position combines executive support operational coordination project management and communications reporting to help drive organizational effectiveness and enable strategic priorities.

Working closely with senior leadership this role serves as a key partner in managing team operations coordinating projects and budgets maintaining governance processes and ensuring seamless execution of business-critical activities. The successful candidate will bring strong organizational capabilities attention to detail and a proactive mindset to support a high-performing and collaborative team environment.

Fueling your passion

As a Project & Operations Coordinator you will have the opportunity to play a pivotal role in keeping teams aligned projects on track and leaders focused on strategic priorities. You will leverage your administrative expertise project coordination skills and analytical capabilities to improve operational efficiency support decision-making and enhance communication effectiveness across the organization.

This role offers the opportunity to work across multiple functions interact with senior stakeholders contribute to process improvements and make a meaningful impact by ensuring the successful execution of team initiatives programs and communications activities.

Role Summary

• The Project & Operations Coordinator provides critical support for the Employee Communications & Change Management (EC&CM) and Brand Marketing & External Communications (BMEC) functions. This role combines advanced executive administrative support with hands-on project coordination budget tracking purchase order processing and operational management responsibilities.

• Working closely with multiple Vice Presidents the coordinator ensures that team operations planning cycles communication processes and budget administration run efficiently enabling leadership to focus on business priorities and strategic initiatives.

• This role is ideal for an experienced professional who thrives in a structured but fast-paced environment balancing the precision of administrative excellence with the agility of project execution.

As a Project & Operations Coordinator - Communications you willbe responsible for:

Executive and Team Support

• Providing proactive administrative support to the VP EC&CM and VP BMEC including managing complex calendars coordinating travel processing expenses tracking budgets and processing purchase orders.

• Managing meeting logistics and preparing materials while capturing key discussions decisions and follow-up actions.

Operational and Project Coordination

• Maintaining monthly employee distribution lists and shared mailbox permissions to ensure accurate communication reach across the organization.

• Keeping project planners trackers and dashboards up to date by monitoring milestones deliverables and dependencies leading team outreach and driving accountability.

• Coordinating annual planning resource tracking budget tracking and purchase order processing across EC&CM and BMEC projects and campaigns.

• Supporting the teams internal operating rhythm by updating templates schedules and governance documentation.

• Tracking and reporting progress on change and communications initiatives including channel performance metrics and identifying areas for improvement or escalation.

Communications and Reporting

• Drafting and proofreading monthly team memos summaries and leadership updates.

• Analyzing performance across internal communication channels including email intranet Teams and campaign channels to identify trends audience engagement patterns and opportunities to improve effectiveness.

• Building and maintaining recurring dashboards visual reports and PowerPoint updates to track channel performance content engagement and communication outcomes for leadership review.

• Translating communications data into clear insights recommendations and actions by maintaining accurate recurring reports KPIs and internal scorecards.

Continuous Improvement and Systems Enablement

• Serving as the team champion for collaboration and planning tools including SharePoint Teams Airtable and Power BI.

• Identifying opportunities to streamline processes improve documentation strengthen team alignment and automate the collection and visualization of channel and campaign data.

• Upholding data accuracy confidentiality and consistency across all tools and reports ensuring channel metrics audience lists and dashboards remain current and decision-ready.

Qualifications and Experience

• Have Bachelors degree from an accredited university or college (or a high school diploma / GED with at least 4 years of experience in project management project coordination or similar roles)

• Have 7 years of progressive experience in operations project coordination or administrative roles.

• Have strong organizational skills with experience balancing multiple priorities and deadlines.

• Have strong analytical skills with proficiency in Microsoft 365 especially Excel and PowerPoint; experience with Power BI SharePoint analytics and project tracking or reporting tools strongly preferred.

• Have exceptional attention to detail time management and proactive follow-through.

• Have excellent written and verbal communication skills and comfort engaging with senior leaders.

• Demonstrated ability to work independently maintain confidentiality and exercise sound judgment.

Fuel your passion:
To be successful in this role you will need to:

• Have the ability to take initiative and thrive in a dynamic matrixed environment.

• Have the versatility to manage calendars with ease while also consolidating project trackers maintaining records and updating dashboards.

• Have a proactive mindset anticipating needs staying ahead of deadlines and bringing structure and organization to complex situations.

• Have the capability to serve as the connective tissue of a high-performing team ensuring seamless coordination and that no detail falls through the cracks.

Why Baker Hughes

At Baker Hughes wetake energy forwardmaking it safer cleaner and more efficient for people and the at the forefront of clean energy innovation with the opportunity to make a real measurable impact.

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone this role we can offer the following flexible working patterns: This is aremotepositiontravel may berequiredto support trainingevents.

Working with us

Our people are at the heart of what we do at Baker know we are better whenall ofour people are developed engaged and able to bring their whole authentic selves to invest in the health and well-being of our workforce train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow we know wehave topush the boundaries today.

We prioritize rewarding those who embrace change with a package that reflects how much we value their input.

Join us and you can expect:

• Contemporary work-life balance policies and wellbeing activities

• Comprehensive private medical care options

• Safety net of life insurance and disability programs

• Tailored financial programs

• Additionalelected or voluntary benefits

You will be eligible to participate in Company-sponsored benefit programs including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections base salary level and specific requirements of each of these plans.

This position is eligible for our comprehensive and competitive benefits package which can be found here and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.