Project Manager Medley, FL

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Job Description
Overview

At UES were a team of more than 4000 engineers scientists geologists inspectors technicians and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering environmental consulting and materials testing and inspection we collaborate on transformative projects across transportation energy water healthcare and more. Learn more about the benefits of joining Team UES and our core values at .


Position Overview

We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations ensuring efficiency organization and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members handling scheduling correspondence documentation and office coordination.



This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized detail-oriented and proactive with strong interpersonal skills and the ability to manage multiple tasks simultaneously.


Responsibilities

Proficiently operate a computer and various computer systems.
Ability to function in a high-stress environment be a strong multi-tasker and be a team player.
Efficiently communicate with teammates from all levels (other administrative assistants department manager branch manager project manager etc.)
Review the project set-up structure to ensure the billing terms are being executed correctly.
Execute monthly billing for a department(s) by invoicing clients through various channels.
Advise management when the billing total reaches the total contract amount.
Follow up with clients on invoices to ensure receipt correct submittal etc.
Strong knowledge of the business and project cycle.
Ability to efficiently answer client questions and assist them promptly.
Ability to prioritize execute tasks efficiently and meet deadlines without compromising the quality of work.
Produce departmental reports (may vary by location and department).
Serve as a scheduler and/or dispatcher (may vary by location and department).
Knowledge and usage of proper format grammar spelling and punctuation.
Regular on-site in-office attendance is required.
Follows safety procedures.
Other duties may be assigned