Project Manager

This role is open in our VSA Chicago and New York office; Hybrid work schedule

The Project Manager is responsible for supporting senior-level project managers on a given client potentially across multiple clients and managing some smaller projects on their own. They are charged with the overall health of the projects including day-to-day project communications financial management resources risk mitigation and both internal and external relationships.

Essential Duties and Responsibilities(Other duties may be assigned)

The Project Manager is expected to:

• Support senior-level project managers on a given client/program or across multiple clients/programs and/or oversee and direct multiple individual projects.
• Ensure projects meet or exceed internal team and client expectations including being on time and on budget.
• Interface with senior marketing technical and executive management at the client to ensure the solution is understood and addresses the customers business requirements.
• Contribute content and presentation of key client deliverables as needed to ensure relevancy strategy quality timeliness and adherence to SOWs.
• Manage and control project scope and the change control process to ensure that projects are executed according to agreed-upon scope schedule and budget.
• Supervise and raise awareness of all project issues and risks working with appropriate team members to develop solutions.
• Communicate relevant project information to the client such as status risk issues or deliverables.
• Contribute to review and manage creation of client SOWs ensuring accuracy and legal and financial compliance.
• Collaborate with the project team to drive the approach deliverables schedule and tools to deliver the project within established constraints; ensure accurate financial management of projects.
• Coordinate activities of the project team and ensure project tasks including scheduling and facilitating project-related team meetings (i.e. kickoffs status internal/client reviews) conveying action steps to the team and delivering weekly status reports to project team the client and management.
• Work with Accounting to manage project billing schedules including reviewing invoices and tracking fees and expenses.
• Develop maintain review and/or disseminate project documentation including status reports invoices change orders project timelines budgets and sunset reviews.
• Ensure project documentation is produced in the standard format follows internal documentation processes and is reviewed and approved.
• Work with Resource Management to ensure projects are appropriately staffed including both employee and contract resources.
• Partner with manage communications and execute project scope requirements with sister agencies within contract parameters.
• Additional responsibilities as assigned.

Qualifications-To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 2 years of demonstrated ability coordinating brand marketing campaign and digital projects preferably in a consulting or agency environment.
• Bachelors degree in business administration with a concentration in project management advertising/marketing or related field.
• Experience using project management methodology including the ability to develop and track scopes of work identify and resolve issues mitigate risk develop detailed task-based project plans and specifications perform resource allocations and lead team meetings.
• Experience with project life cycles print and digital production processes and the delivery of solutions with creative and engineering components advertising projects brand strategy and research projects.
• Experience managing deliverables against a media plan is a plus.

To succeed they must have the following skills abilities and knowledge:

• Strong organizational and time management skills.
• Strong team player; ability to assist with facilitating teams and clients.
• Ability to be highly organized accurate and timely; able to prioritize.
• Adaptability flexibility persistence versatility and ability to handle multiple projects and changing priorities.
• Ability to organize information pay attention to detail accurately follow procedures maintain confidential information and remember important pieces of information.
• Ability to maintain self-motivation and to work independently and in collaborative environments.
• Ability to develop and demonstrate an understanding of the clients business needs expectations and requirements.
• Strong knowledge of one or more of the following: creative project management web development processes and the delivery of solutions with creative and technology components advertising digital marketing print strategy and brand research.
• Strong digital literacy in Google Suite/MS Office (particularly Sheets/Excel) email project and team communication software (e.g. Workamajig Smartsheet Jira Slack DoneDone).
• Ability to interact at all levels of the company and with external parties in a professional manner maintaining effective communicationboth written and spoken.

Additional information:

Some evenings and weekend work may occasionally be required to meet deadlines.

Why VSA

Youll join a high-performance Growth team building a scalable data-driven system that connects marketing intelligence outbound rigor and brand storytelling into a unified engine for growth.
This is a rare opportunity to help shape how a leading creative strategy and design firm drives measurable business impact.

Interested candidates should submit a resume and a brief summary on how youve used technology process or systems thinking to accelerate growth or pipeline outcomes in previous roles.

VSA Partners is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive equitable environment for all employees. All employment decisions are made based on qualifications merit and business need.

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